Administrative Assistant, Hardware Technology

As an Administrative Assistant in Hardware Technology, you will be the central hub of the department, coordinating between Apple employees and external contacts. Your role involves organizing and supporting multiple dynamic environments, from greeting visitors to managing day-to-day group needs. You will become a trusted resource, ensuring smooth operations and contributing to the development of new silicon products. This position requires a highly organized, motivated, and resourceful individual who can prioritize and excel in a fast-paced engineering and management team.

Must Have

• Managing team logistics (new hire onboarding, purchasing, asset inventory)
• Acting as primary point of contact for facilities management
• Planning and executing team events
• Overseeing space planning and conference room schedules
• Ensuring secure work environment through access management and audits
• Maintaining office supplies
• Managing financial reconciliation for team purchases
• High volume purchasing for the group
• Equipment inventory, office supply ordering and facilities coordination
• Working closely with finance and other related teams to assure smoothly operating systems
• Light project support and calendar coordination
• Management and implementation of efficient administrative processes
• Meal service during project crunch time
• New hire coordination
• 3 years admin experience in a fast paced corporate environment
• Experience managing complex calendars commensurate with the role requirements
• Experience managing various projects and events from conception to completion
• High proficiency with Apple Calendar, Keynote, Pages, Slack, and Excel/Numbers
• Onsite presence directly supporting teams in the office up to 5 days a week

Good to Have

• BA/BS degree
• Ability to maintain consistent attention to detail
• Ability to prioritize and independently manage time in a fast-paced atmosphere
• Strong written and verbal communication skills
• Ability to exercise tact, discretion and initiative to efficiently meet demands

Perks & Benefits

• Comprehensive medical and dental coverage
• Retirement benefits
• Range of discounted products and free services
• Reimbursement for certain educational expenses, including tuition
• Opportunity to become an Apple shareholder through discretionary employee stock programs
• Eligibility for discretionary restricted stock unit awards
• Option to purchase Apple stock at a discount through Employee Stock Purchase Plan
• Eligibility for discretionary bonuses or commission payments
• Eligibility for relocation

Do you love helping people and acting as a trusted resource to others? Do you enjoy building deep expertise as well as navigating new and different tasks every day? As an Administrative Assistant in Hardware Technology, you’ll serve as the center hub of our department, coordinating between Apple’s employees and the outside world. You’ll help keep people organized and focused across multiple dynamic environments. Your work will present ever-changing opportunities, from greeting and guiding Apple employees and visitors to coordinating a group’s day-to-day needs. More importantly, you’ll become a trusted source of support whom other Apple people know they can count on. Join Apple, and together, we can turn every single day into a chance to make something in our workplace better than it was yesterday. Be at the center of the action on new silicon product development for Apple's groundbreaking products! This position supports the Hardware Technology team, a high energy, rapidly growing, dynamic engineering and management team. The Hardware Technology team is looking for a highly organized, independently motivated, resourceful individual with the ability to prioritize and excel in a fast-paced environment. We are looking for a team player, with a friendly can-do attitude!

This administrative role provides comprehensive support for a large engineering team, focusing on essential operational tasks. Key responsibilities include managing team logistics such as new hire onboarding, purchasing, and asset inventory, as well as acting as the primary point of contact for facilities management. The role also involves planning and executing team events, overseeing space planning and conference room schedules, and ensuring a secure work environment through access management and audits. The administrator is also responsible for maintaining office supplies and managing financial reconciliation for team purchases. The role requires both physical and cognitive capabilities to effectively manage the dynamic environment. Physical requirements include the ability to move between buildings, transport supplies, and handle light office tasks like setting up meeting spaces and events. This position is onsite and requires consistent in-office presence, with remote work being a supported, but not primary, option. The role demands strong problem-solving and critical-thinking skills to address complex situations, as well as excellent time management and multitasking abilities. A high level of attention to detail, sound decision-making, and clear communication skills are essential. Finally, the role necessitates confidentiality and discretion due to the sensitive nature of the information and secure areas involved.

Key Responsibilities

• High volume purchasing for the group
• Equipment inventory, office supply ordering and facilities coordination
• Working closely with finance and other related teams to assure smoothly operating systems under tight time constraints to secure goods and contract services
• Light project support and calendar coordination
• Management and implementation of efficient administrative processes.
• Meal service during project crunch time
• New hire coordination

Key Qualifications

• 3 years admin experience in a fast paced corporate environment
• Experience managing complex calendars commensurate with the role requirements
• Experience managing various projects and events from conception to completion
• High proficiency with a variety of applications such as Apple Calendar, Keynote, Pages, Slack, and Excel/Numbers
• This role requires onsite presence directly supporting our teams in the office up to 5 days a week from the beginning to the end of their shift.

Education & Experience

• BA/BS degree
• Ability to maintain consistent attention to detail, be able to prioritize and independently manage their time in a fast-paced atmosphere where there are often impromptu requests
• Strong written and verbal communication skills; have the ability to exercise tact, discretion and the initiative to efficiently meet the demands of all groups within the team