Bids and Projects Officer

As a Bids & Project Officer, you will play a key role in supporting the PMO and project teams by coordinating project activities, managing documentation, and ensuring smooth delivery of routine project outputs. This role requires strong organisational skills, attention to detail, and a solid understanding of project management structures. You will provide administrative and coordination support across multiple software and engineering development projects, manage project data and documentation, and prepare reports and meeting minutes.

Must Have

• Coordinate project activities
• Manage project documentation
• Ensure smooth delivery of routine project outputs
• Strong organisational skills
• Attention to detail
• Solid understanding of project management structures
• Competent Excel and Word skills
• Provide administrative and coordination support across multiple software and engineering development projects
• Manage project data and documentation, ensuring accurate records, version control, and compliance
• Prepare, quality-check, register, and dispatch project artefacts and correspondence
• Support the preparation of dashboards, metrics, project status reports, and customer service reports
• Coordinate and document project meetings, including minutes, actions, presentations, and reports
• Assist with travel coordination, purchase requisitions, customer visit arrangements, and other logistical support
• Qualifications in Business Administration, Engineering, TAFE Certificate or equivalent experience
• Strong office administration capability

Good to Have

• Experience in project administration
• Experience in document management
• Experience in configuration management
• Experience in travel coordination

Perks & Benefits

• Competitive remuneration + Super
• ThalesFlex – Hybrid work environment
• Fitness Passport Discount – Access to a network of Gyms across AUS.
• Employee discounts with a number of affiliates (Travel, Car hire, Tech, Medical Insurance)
• Modernised Paid Parental Leave
• Veterans Leave
• Novated Lease options
• Family support through our partnership with Parents at Work
• Personal & professional training development opportunities

At Thales, we know technology has the ability to make our world more secure, sustainable, and inclusive – and that it’s all driven by human intelligence.

Because it takes human intelligence to build and power the systems and solutions that people depend on every day. So we stay curious and make space for diverse points of view. We share what we know and we challenge what’s possible.

From manufacturing and engineering to cybersecurity and space, we’re driving progress in some of the world’s most important industries – and working together to build a future we can all trust.

Our Benefits:

• Competitive remuneration + Super
• ThalesFlex – Hybrid work environment
• Fitness Passport Discount – Access to a network of Gyms across AUS.
• Employee discounts with a number of affiliates (Travel, Car hire, Tech, Medical Insurance)
• Modernised Paid Parental Leave
• Veterans Leave
• Novated Lease options
• Family support through our partnership with Parents at Work
• Personal & professional training development opportunities

Your Role: Bids and Project Officer

As a Bids & Project Officer, you will play a key role in supporting the PMO and project teams by coordinating project activities, managing documentation, and ensuring smooth delivery of routine project outputs. This role requires strong organisational skills, attention to detail, and a solid understanding of project management structures, supported by competent Excel and Word skills.

Key Responsibilities:

• Provide administrative and coordination support across multiple software and engineering development projects.
• Manage project data and documentation, ensuring accurate records, version control, and compliance with data management processes.
• Prepare, quality-check, register, and dispatch project artefacts and correspondence to stakeholders in a timely and professional manner.
• Support the preparation of dashboards, metrics, project status reports, and customer service reports.
• Coordinate and document project meetings, including preparation of minutes, actions, presentations, and reports.
• Assist with travel coordination, purchase requisitions, customer visit arrangements, and other project-related logistical support.

Your Skills:

• Qualifications in Business Administration, Engineering, TAFE Certificate or equivalent experience.
• Strong office administration capability with proven organisational skills.
• Experience in project administration, document management, configuration management, or travel coordination is desirable.

WE ENCOURAGE YOU TO APPLY

After you have applied, you will receive an email acknowledging your application. We’ll then provide a personalised experience for suitable applicants as we progress the selection and assessment process. Prior to being offered employment, you will need to complete pre-employment police checks.

As a Defence security clearance is required for this role, applicants must be Australian citizens and eligible to obtain and maintain an appropriate clearance. To learn more about clearances please visit – http://www.defence.gov.au/AGSVA/

For more information on Thales visit us @ThalesCareers on Instagram. #LI-SG1

It’s easy to dismiss the perfect opportunity if you don’t see yourself as the perfect fit. If this role feels right – no matter your background or personal circumstances – please introduce yourself or join our community. We’re committed to supporting a diverse workplace, and that starts here.

We’re proud to be endorsed by WORK180 as an Employer for All Women, but we know there’s always more we can do. We’ll continue to foster industry partnerships, employee resource groups (ERGs) and development opportunities to make Thales a genuinely equitable employer, for everyone.

Read more about our WORK180 endorsement.