Executive Assistant

20 Hours ago • 4 Years + • $75,192 PA - $112,798.4 PA

Job Summary

Job Description

Provides complex and advanced administrative assistance to a VP, SVP, and/or C-suite executive. This role requires advanced knowledge of industry standards and proficiency in Microsoft Office Suite and shared file services. Key responsibilities include managing calendars, coordinating travel, handling expenses, preparing reports, and arranging meetings. The position demands professional and ethical judgment and is based onsite full-time, five days a week.
Must have:
  • Bachelor's degree and 4+ years of Administrative Assistant or related work experience OR Associate's degree and 6+ years OR High School Diploma and 8+ years.
  • Advanced knowledge of industry standards in administrative areas, policies, guidelines, and procedures.
  • Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, & PowerPoint).
  • Advanced proficiency in shared file services (SharePoint, MS Teams, OneDrive, etc.).
  • Ability to exercise professional and ethical judgment.
  • Ability to provide complex assistance and support to a VP, SVP, and/or C-suite executive.
  • Ability to act as an information source and provide guidance to other administrative employees.
  • Ability to compile information and prepare complex correspondences, reports, spreadsheets, and presentations.
  • Ability to manage advanced calendar needs for multiple VPs and above.
  • Expertly complete various office tasks (e.g., iProc creation, Pcard usage, expense reports, maintaining office files, etc.).
  • Ability to coordinate advanced domestic and complex international travel, including understanding travel visas and documentation.
  • Ability to answer, screen, route, and respond to internal and external emails.
  • Ability to arrange and coordinate various complex types of meetings.
  • Position requires to be onsite full time, 5 days a week.
Good to have:
  • 5+ years of work experience in a role requiring interaction with SVPs.
  • 5+ years of experience working in a global, matrixed organization.
Perks:
  • World-class health benefit options providing coverage to employees and their eligible dependents.
  • Programs designed to help employees build and prepare for a financially secure future.
  • Self and family resources to build emotional/mental strength and resilience and define purpose.
  • Wellbeing programs and resources to help employees Live+Well and Work+Well.
  • Continuous learning and development programs.
  • Tuition reimbursement.
  • Mentorships.

Job Details

Job Posting Date

2025-09-04

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Company:

Qualcomm Technologies, Inc.

Job Area:

Administration Group, Administration Group > Administrative Support

General Summary:

Provides complex and advanced administrative assistance to a VP, SVP, and/or C-suite executive. Applies advanced knowledge of industry standards in various administrative areas, including policies, guidelines, and procedures. Leverages advanced proficiency in various types of software including Microsoft Office Suite (Outlook, Word, Excel, & PowerPoint) and shared file services (SharePoint, MS Teams, OneDrive, etc.) to provide effective and efficient support. Exercises professional and ethical judgement as work is generally of a critical or confidential nature. Assignments may be of a diverse scope and related to various functional areas.

Minimum Qualifications:

• Bachelor's degree and 4+ years of Administrative Assistant or related work experience.

OR

Associate's degree and 6+ years of Administrative Assistant or related work experience.

OR

High School Diploma or equivalent and 8+ years of Administrative Assistant or related work experience.

*Completed advanced degrees in a relevant field may be substituted for up to two years (Master’s = one year, Doctorate = two years) of work experience.

\*\*Position requires to be onsite full time, 5 days a week\*\*

Preferred Qualifications:

• 5+ years of work experience in a role requiring interaction with SVPs.

• 5+ years of experience working in a global, matrixed organization.

Principal Duties and Responsibilities:

• Provides complex assistance and support to a VP, SVP, and/or C-suite executive.

• Acts as an information source and provides guidance to other administrative employees regarding departmental/company policies and procedures.

• Compiles information from various sources and prepares complex correspondences, reports, spreadsheets, and presentations for internal and external stakeholders.

• Manages advanced calendar needs for multiple VPs and above, including making calendar decisions on their behalf to effectively prioritize their time and resources.

• Expertly completes various office tasks (e.g., iProc creation, using a Pcard, maintaining office files, supplies, and equipment, submitting expense reports and checking requests, arranging for shipping, maintaining vendor tracking and support, creating/requesting NDAs, creating internal and external collaboration tools, etc.).

• Coordinates advanced domestic and complex international travel (flights, hotel, rental cars, etc.) for multiple travelers and trips with multiple connections and countries. This includes an advanced understanding of travel visas and documentation as well as expense reconciliation.

• Answers, screens, routes and/or responds to internal (with exposure/requests from multiple VPs and above) and external emails.

• Arranges and coordinates various complex types of meetings including luncheons, conferences, training sessions, and team building events. These events may include external customers and vendors.

• Recommends creative ways to improve existing methods that increase administrative efficiencies; identifies ways to incorporate new ideas into solutions and procedures.

Level of Responsibility:

• Provides supervision/guidance to other team members.

• Decision-making is significant in nature and affects work beyond immediate work group.

• Requires verbal and written communication skills to convey complex information. May require negotiation, influence, tact, etc.

• Works within the prescribed budgetary objectives of the department.

• Has a moderate amount of influence over key organizational decisions (e.g., is consulted by senior leadership to make key decisions).

• Tasks often require multiple steps which can be performed in various orders; extensive planning, problem-solving, and prioritization must occur to complete the tasks effectively.

Qualcomm is an equal opportunity employer. If you are an individual with a disability and need an accommodation during the application/hiring process, rest assured that Qualcomm is committed to providing an accessible process. You may e-mail disability-accomodations@qualcomm.com

or call Qualcomm's toll-free number found here

. Upon request, Qualcomm will provide reasonable accommodations to support individuals with disabilities to be able participate in the hiring process. Qualcomm is also committed to making our workplace accessible for individuals with disabilities. (Keep in mind that this email address is used to provide reasonable accommodations for individuals with disabilities. We will not respond here to requests for updates on applications or resume inquiries).

To all Staffing and Recruiting Agencies: Our Careers Site is only for individuals seeking a job at Qualcomm. Staffing and recruiting agencies and individuals being represented by an agency are not authorized to use this site or to submit profiles, applications or resumes, and any such submissions will be considered unsolicited. Qualcomm does not accept unsolicited resumes or applications from agencies. Please do not forward resumes to our jobs alias, Qualcomm employees or any other company location. Qualcomm is not responsible for any fees related to unsolicited resumes/applications.

EEO Employer: Qualcomm is an equal opportunity employer; all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, Veteran status, or any other protected classification.

Qualcomm expects its employees to abide by all applicable policies and procedures, including but not limited to security and other requirements regarding protection of Company confidential information and other confidential and/or proprietary information, to the extent those requirements are permissible under applicable law.

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About The Company

Our employees make Qualcomm’s success possible. We hire the brightest minds and foster a supportive, inclusive culture where your ideas have the power to contribute to world-changing innovations and breakthrough technologies. To make that possible, we leverage the breadth and depth of our diverse expertise from around the world to answer the unasked, conquer the complex, and solve some of the biggest challenges only we can – together.

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