Executive Assistant

We are searching for an Executive Assistant to support 2 Sales leaders. This Executive Assistant position is critical to the operations and culture of the organization, as you are the liaison between the executive team, administrative team, employees, and clients. You should be highly organized, detail-oriented, self-motivated, and have great communication/social skills.

While supporting these executives, you will be a true partner with them day to day while you manage internal and external schedules, travel and expenses, email/inbox, and communications, as well as all daily administrative duties. You are a detail-oriented taskmaster who can’t stand to have anything unchecked on your to-do list or an email unanswered. Your world is email, calendars, and to-do lists. Occasionally, you attend meetings on his behalf, create presentations, and juggle priorities often. You are easy to speak with and respond in a timely manner to questions from other team members. You will handle all daily support and organization, as well as task and team management for this executive.

Key Responsibilities

• Monitor the executives' many daily emails to label them, flag important ones for attention, and respond to any that you can handle directly. Write and edit emails, draft memos, and prepare communications on each executive's behalf.
• Schedule (and reschedule) impossible meetings across multiple time zones with busy executives, other executive assistants, and large groups by email and Slack.
• Manage all travel, including booking flights, hotel reservations, and other travel arrangements for local, domestic, and international trips.
• Be available in the office when executives are in the Austin office for all-hands, QBRs, end of quarter, etc., for other team functions.
• Plan customer, partner, or internal dinners, off-sites, and QBRs.
• Organize documents within Confluence.
• Review upcoming calendars or travel plans to catch any little details that were missed or entered incorrectly, and keep the executives abreast of all plans.
• Create and submit monthly expense reports.
• Have daily catch-up calls with executives to review needs, calls, schedule changes, etc.
• Create customer profiles for introductory calls.
• Facilitate internal communication (e.g., distribute information and schedule presentations).
• Organize off-sites and meetings, including scheduling, sending reminders, and organizing catering when necessary.
• Ability to handle and protect confidential information with the highest level of discretion.
• Manage the executive's day-to-day calendar, including making appointments and prioritizing the most sensitive matters.
• Ability to operate within an environment of ambiguity; to problem solve “on your feet”; remain calm when chaos strikes.
• Ability to build rapport and work across functional teams.
• Ability to work independently and with a team (internal and external) on multiple projects in a fast-paced environment.
• Ability to manage multiple calendars at once; understanding of business context to juggle priorities, and plan.

About you

• You work well independently and within an administrative team structure.
• You are a forward thinker, efficient, and always a step ahead.
• You are a documenter. You make lists and spreadsheets to stay focused and meet deadlines.
• You are a problem solver. You look for ways to make things work better and how to turn chaos into systems.
• You are extremely organized and plan, but you don’t get stressed out when things change at the last minute. Because they will. You roll with it.
• You’re unfazed. When everyone else is getting stressed or excited, you keep your cool.
• You are available to be in the office as needed by your executives, but also enjoy working from home remotely.
• You plan to stay in Austin and grow within this role long term.
• Familiarity and experience within SaaS/start-up industries are a plus.

About our team

• We treat others the way we want to be treated.
• We are transparent and communicate clearly.
• We communicate when we cannot meet a deadline and suggest a solution.
• We are professional and presentable, and greet everyone cheerfully.
• We enjoy encouraging each other and collaborating.
• We enjoy working with our executives, teams, and administrative team.

Required Skills/Experience

• Must have previous experience as an Executive Assistant for senior-level sales executives within a large company.
• 5 -8 years of experience in a similar role.
• Excellent verbal and written communication skills.

Benefits and Compensation listed vary based on the location of your employment and the nature of your employment with SailPoint.

As a part of the total compensation package, this role may be eligible for the SailPoint Corporate Bonus Plan or a role-specific commission, along with potential eligibility for equity participation. SailPoint maintains broad salary ranges for its roles to account for variations in knowledge, skills, experience, market conditions and locations, as well as reflect SailPoint’s differing products, industries, and lines of business. Candidates are typically placed into the range based on the preceding factors as well as internal peer equity. We estimate the base salary, for US-based employees, will be in this range from (min-mid-max, USD):

$77,500 - $110,700 - $143,900

Base salaries for employees based in other locations are competitive for the employee’s home location.

Benefits Overview

1. Health and wellness coverage: Medical, dental, and vision insurance.

2. Disability coverage: Short-term and long-term disability.

3. Life protection: Life insurance and Accidental Death & Dismemberment (AD&D).

4. Additional life coverage options: Supplemental life insurance for employees, spouses, and children.

5. Flexible spending accounts for health care, and dependent care; limited purpose flexible spending account.

6. Financial security: 401(k) Savings and Investment Plan with company matching.

7. Time off benefits: Flexible vacation policy.

8. Holidays: 8 paid holidays annually.

9. Sick leave.

10. Parental support: Paid parental leave.

11. Employee Assistance Program (EAP) and Care Counselors.

12. Voluntary benefits: Legal Assistance, Critical Illness, Accident, Hospital Indemnity and Pet Insurance options.

13. Health Savings Account (HSA) with employer contribution.

SailPoint is an equal opportunity employer and we welcome all qualified candidates to apply to join our team. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other category protected by applicable law.

Alternative methods of applying for employment are available to individuals unable to submit an application through this site because of a disability. Contact applicationassistance@sailpoint.com or mail to 11120 Four Points Dr, Suite 100, Austin, TX 78726, to discuss reasonable accommodations. NOTE: Any unsolicited resumes sent by candidates or agencies to this email will not be considered for current openings at SailPoint.

About Us

SailPoint is a leading provider of identity security for the modern enterprise. Enterprise security starts and ends with identities and their access, yet the ability to manage and secure identities today has moved well beyond human capacity. Using a foundation of artificial intelligence and machine learning, the SailPoint Identity Security Platform delivers the right level of access to the right identities and resources at the right time—matching the scale, velocity, and environmental needs of today’s cloud-oriented enterprise. Our intelligent, autonomous, and integrated solutions put identity security at the core of digital business operations, enabling even the most complex organizations across the globe to build a security foundation capable of defending against today’s most pressing threats.

Equal Employment Opportunity Policy Statement

The employment policy of SailPoint is to provide equal opportunity to all persons, and it is SailPoint’s policy to take affirmative action to employ and advance in employment protected veterans and individuals with disabilities.

It is SailPoint’s policy to recruit, hire, train and promote qualified individuals in all job titles, and ensure that all other personnel actions are administered without regard to race, color, religion, national origin, sex, military and/or veteran status, disability, or other legally protected status, and we will ensure that all employment decisions are based only on valid job requirements. SailPoint does not discriminate on the basis of national origin or citizenship status as provided under the Immigration Reform and Control Act of 1986.

Employees and applicants shall not be subjected to harassment, intimidation, threats, coercion, or discrimination because they have engaged in or may engage in any of the following activities:

• Filing a complaint;
• Assisting or participating in an investigation, compliance evaluation, hearing, or any other activity related to the administration of the affirmative action provisions of Section 503, VEVRAA, or any other Federal, State or local law requiring equal opportunity for individuals with disabilities or protected veterans;
• Opposing any act or practice made unlawful by Section 503, VEVRAA, or their implementing regulations in this part, or any other Federal, State or local law requiring equal opportunity for individuals with disabilities or protected veterans; or
• Exercising any other right protected by section 503, VEVRAA or their implementing regulations.

SailPoint will also provide reasonable accommodation to known physical or mental limitations of an otherwise qualified employee or applicant for employment, unless the accommodation would impose undue hardship on the operation of our business.

SailPoint’s affirmative action program contains an audit and reporting system which enables us to measure the effectiveness of our program, indicate any need for remedial action, determine the degree to which our objectives have been attained, determine whether protected veterans and individuals with disabilities had had the opportunity to participate in company-sponsored activities, measure our compliance with the program’s specific obligations, and document actions taken to comply with these obligations.