Office Manager (Maternity Cover)

The main role of the Office Manager is to service the office and make it work smoothly as well as support the leadership team with coordination and administrative tasks. This position may have a dual role reporting into the HR or Finance department in Vizrt (region) and support the HR function with local HR operational tasks.

They will organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency and safety. Responsibilities include developing intra-office communication protocols, streamlining administrative procedures, inventory control, office staff supervision (if applicable) and task delegation.

The Office Manager is also responsible for certain HR related tasks, such as sick-leave reporting to authorities, provide payroll with time reporting sheets as well as other ad hoc HR related tasks. It is expected that the HR tasks will not exceed on average 8 hours per week.

Tasks and Duties:

• Organize office, optimize procedures and office space
• Sort and distribute communications in a timely manner
• Schedule and plan corporate meetings and appointments
• Monitor level of supplies and handle shortages
• Resolve office-related malfunctions and respond to requests or issues with the landlord
• Maintain trusting relationships with suppliers, customers, and colleagues in a reception desk/function
• Help executives with admin related tasks such as coordination of meetings, book appointments, coordinate travel schedules, book hotels etc.
• Organize company events
• Manage 3rd party vendors
• Partner with HR to maintain office policies as necessary
• Support the HR department as necessary
• Other responsibilities will evolve as the needs of the company evolve