Sales Coordinator

About Moonbox

Moonbox is a boutique branding agency in Dubai, known for crafting compelling brand stories and impactful identities. We’re expanding fast and looking for a high-performing Sales Coordinator to streamline our business development process and help us close deals faster.

Role Overview

As a Sales Coordinator, you will be the operational backbone of our sales function—owning CRM hygiene, ensuring timely proposal delivery, managing schedules, and supporting the business development team with precision and speed. Your role directly impacts revenue by ensuring no opportunity is missed and every lead is nurtured effectively.

Key Responsibilities

• Maintain accurate and up-to-date CRM records (HubSpot) across all sales stages.
• Coordinate schedules, meetings, and follow-ups without errors or overlaps.
• Prepare weekly reports and dashboards on sales pipeline and activity.
• Ensure timely follow-ups with a minimum of 3 follow-ups per lead in 10 days.
• Support proposal timelines by ensuring all proposals are sent within 24–48 hours post-call.
• Uphold rigorous documentation practices and internal sales processes.
• Confidently work across tools like HubSpot, Google Calendar, Zoom, Notion, and proposal formatting platforms.
• Leverage AI productivity tools and project management platforms like Asana when applicable.
• Format, polish, and deliver professional-grade proposals and documents.
• Coordinate internal review loops and approvals before proposal submission.
• Maintain a repository of sales templates, assets, and case studies.
• Execute sales tasks with urgency and adaptability, especially during peak periods.
• Be proactive in identifying and resolving process bottlenecks.
• Respond promptly to tasks and communications, even outside standard working hours when required.

Required Skills & Experience

• 2–4 years in a Sales Coordinator, Executive Assistant, or similar role.
• Prior experience with CRM platforms (preferably HubSpot) and calendar/scheduling tools.
• Excellent English communication skills – written and verbal.
• Strong attention to detail, organizational ability, and a high sense of ownership.
• Background in branding, marketing, or agency environments is a plus.

What We Offer

• A collaborative, creative, and high-performance work culture.
• Opportunities to work with top-tier clients and fast-growing brands.
• Exposure to strategic sales processes and professional growth within the agency.