(Senior) Accounts Payable Specialist (f/m/d) - Warsaw

#Innovation #Teamwork #Initiative are our shared values. If you are looking for a meaningful challenge in an established and fast-growing international company, join our team and help us save lives every day.

Penumbra Europe GmbH, based in Berlin and headquartered in Alameda, California, is a global healthcare company focused on innovative therapies for stroke patients. Penumbra designs, develops, manufactures, and markets novel medical technology products with a diversified portfolio. With 4,500 employees worldwide and a revenue of $1.2 billion in 2024, our customers include hospitals and healthcare providers through direct sales in the United States, Europe, Canada, and Australia, as well as through distributors in select international markets

To strengthen our Finance team, we are looking for a (Senior) Accounts Payable Specialist (m/f/d) to take support with our Accounts Payable processes and help us keep operations running smoothly, accurately, and efficiently. You would be working in a hybrid setup, with 3 days a week from our Warsaw office.

What's in it for you?

• Innovation – With eight product launches in the past year alone, we continue to push boundaries and bring meaningful innovation to the market.
• Impact, grat atmosphere, flat hierachy – We offer a dynamic and inclusive environment where every team member has the opportunity to thrive and contribute to our mission.
• A Team That Inspires – Work alongside a diverse, open-minded, and supportive team that encourages personal and professional growth.
• Stay Active – Enjoy an annual fitness subsidy to support your healthy lifestyle.
• Support & Well-Being – Benefit from our comprehensive Employee Assistance Program, providing guidance and support in times of need.
• Family First – Receive two weeks of paid Family Care Leave to support a sick family member or in the case of bereavement.
• Vacation Time – In addition to your regularlocalvacation days, enjoy paid extra time off on December 24th and 31st.
• Boost Your Investments – Take part in our Employee Stock Purchase Program and enjoy 15% cashback on your investments.
• Accident Insurance – Stay protected with comprehensive accident insurance during all business trips.
• Private Health Insurance – You will join the company group health insurance contract with Luxmed Premium, that covers you and your dependents.
• Pension scheme PPK – You can join the additional pension scheme with PEKAO TFI, with Penumbra paying 1,5% of your monthly gross salary.

Main Responsibilities

• Manage invoice processing, payments, and reconciliations, ensuring everything is accurate and on time.
• Be the go-to person for vendor and stakeholder questions or escalations, resolving issues quickly and professionally.
• Keep vendor data accurate and up to date, and ensure compliance with audit and control standards.
• Support month-end closing and reporting activities.
• Suggest improvements and help make AP processes more efficient, including supporting new tools or automation initiatives.
• Mentor and support junior AP colleagues, sharing knowledge and best practices.

What We’re looking for

• 4–5 years of experience in Accounts Payable or finance operations, ideally with end-to-end AP process knowledge.
• Bachelor’s degree in Business, Accounting, Finance, or a related field.
• Strong understanding of payments, banking, and handling confidential information with integrity.
• Excellent communication, organization, and interpersonal skills; calm, collected, and professional in interactions.
• Proactive and pragmatic approach to resolving supplier, invoicing, and purchase queries, including escalations.
• Highly accurate, detail-oriented, and able to work to tight deadlines; experience with SAP and e-banking is a plus.
• Fluency in English is required; skills in Polish or another European language are an advantage.
• Experience with helpdesk support, Excel, or working in a shared service center environment is beneficial.

As we require fluent English skills and the process will involve English speaking colleagues, we are looking forward to receiving your CV in English.

At Penumbra, we value your skills and qualifications above all else. We welcome candidates of any gender, ethnicity, religion, sexual orientation, or age. If you're skilled and a good match for our culture of collaboration, we want you on our team.

To learn more about Penumbra's commitment to being an equal opportunity employer, please take a look at our AAP-Policy-Statement.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.