Sr. Executive Assistant - Santa Clara, CA - Hybrid

At Gigamon, a Great Place to Work, we protect hybrid networks and data for large organizations. As a Sr. Executive Assistant, you will support the Chief Revenue, Strategic Operations, and Marketing Officers. This critical role involves managing complex calendars, coordinating travel, and facilitating high-level meetings and events. It requires exceptional organizational skills, discretion, and the ability to anticipate executive needs in a fast-paced, dynamic environment.

Must Have

• Provide comprehensive administrative support to multiple senior executives, including calendar management, travel coordination, and meeting logistics.
• Plan, organize, and execute projects and special events.
• Prepare and collect materials for executive presentations and meetings, and document meeting minutes and action items.
• Manage and reconcile expense reports, purchase requisitions, and maintain up-to-date organization charts and staffing information.
• Maintain accurate filing systems and contact matrices, and provide back-up support for other executive administrative staff as needed.
• Coordinate meetings, vendor and customer reviews, and ensure adherence to Gigamon’s corporate policies and guidelines.
• Oversee general office duties, including office supply management and equipment maintenance.
• Demonstrated advanced experience supporting senior and/or executive leaders in a fast-paced environment.
• Proven ability to manage multiple priorities and complex schedules with precision and attention to detail.
• Strong project management skills, with proficiency in Microsoft Outlook, Word, PowerPoint, and Excel.
• Experience managing HR-related processes and a demonstrated ability to learn and adopt new office technologies.

Good to Have

• Familiarity with web development and SharePoint

Perks & Benefits

• Opportunity to earn an annual bonus or commission

At Gigamon, our purpose is to protect the hybrid networks and data of the largest, most complex organizations on the planet. Certified as a Great Place to Work, we offer a deep observability pipeline that efficiently delivers network-derived intelligence to cloud, security, and observability tools. This helps our customers to eliminate security blind spots, optimize network traffic, and dramatically reduce tool cost and complexity, enabling them to better secure and manage their hybrid cloud infrastructure. Gigamon has served more than 4,000 customers worldwide, including over 80 percent of Fortune 100 enterprises, 9 of the 10 largest mobile network providers, and hundreds of governments and educational organizations.

As an Executive Assistant supporting the Chief Revenue Officer, Chief Strategic Operations Officer, and Chief Marketing Officer, you will play a critical role in ensuring the smooth operation of our executive team. You will manage complex calendars, coordinate travel, and facilitate high-level meetings and events. This position requires exceptional organizational skills, discretion, and the ability to anticipate and address the needs of senior leaders in a fast-paced, dynamic environment.

What you’ll do

• Provide comprehensive administrative support to multiple senior executives, including calendar management, travel coordination, and meeting logistics.
• Plan, organize, and execute projects and special events, such as departmental all-hands, off-sites, and physical office moves.
• Prepare and collect materials for executive presentations and meetings, and document meeting minutes and action items.
• Manage and reconcile expense reports, purchase requisitions, and maintain up-to-date organization charts and staffing information.
• Maintain accurate filing systems and contact matrices, and provide back-up support for other executive administrative staff as needed.
• Coordinate meetings, vendor and customer reviews, and ensure adherence to Gigamon’s corporate policies and guidelines.
• Oversee general office duties, including office supply management and equipment maintenance.

What you’ve done

• Demonstrated advanced experience supporting senior and/or executive leaders in a fast-paced environment.
• Proven ability to manage multiple priorities and complex schedules with precision and attention to detail.
• Strong project management skills, with proficiency in Microsoft Outlook, Word, PowerPoint, and Excel.
• Experience managing HR-related processes and a demonstrated ability to learn and adopt new office technologies.
• Familiarity with web development and SharePoint is highly desirable.

Who you are

• Proactive, resourceful, and able to exercise sound judgment with highly confidential information.
• Skilled communicator, comfortable interacting with senior executives, customers, vendors, and visitors.
• Highly organized, detail-oriented, and able to resolve time-sensitive issues independently.
• Collaborative team player who can credibly interact with other executive assistants and managers.
• Flexible and adaptable, with the ability to accommodate changing priorities and schedules.