Executive Assistant & Global Travel Coordinator

Overwolf is seeking an Executive Assistant & Global Travel Coordinator to support the CEO and leadership team. This role involves comprehensive global travel planning and execution for the entire company. The successful candidate will manage complex travel logistics, coordinate schedules across various time zones, and provide essential administrative support in a dynamic, fast-paced environment, ensuring smooth and efficient operations.

Must Have

• Plan and execute detailed global travel itineraries
• Track travel budgets and expense reports
• Coordinate complex international calendars and scheduling
• Manage day-to-day communications
• Handle last-minute changes and urgent tasks
• Support logistics for off-site meetings and leadership events
• Provide general administrative support
• At least 2 years of experience as an EA/PA/Travel coordinator
• Proven expertise coordinating travel (flights, hotels, meeting spaces)
• High-level English proficiency
• Highly organized and detail-oriented
• Able to manage multiple priorities
• Proactive mindset with fast learning and independent problem-solving
• Excellent time management and multitasking abilities
• Comfortable in a fast-paced, evolving environment

Good to Have

• Familiarity with budget tracking tools and office operations
• Passion for streamlining processes and optimizing workflows
• Ability to handle last-minute chaos with style

Description

We’re on the hunt for a heroic Executive Assistant & Global Travel Coordinator to join our People team at Overwolf!

As our Master of Schedules & Journeys, you’ll support our CEO and leadership team while taking full ownership of company-wide global travel planning and execution.

You’ll play a key role in ensuring smooth, efficient operations by managing complex travel logistics, coordinating schedules across time zones, and supporting leadership in a fast-paced, dynamic environment.

Responsibilities

In this role, you will:

• Plan and execute detailed travel itineraries for the entire company, including global flights, hotels, meetings, and ground transportation.
• Track travel budgets and expense reports, ensuring accuracy and alignment.
• Coordinate complex international calendars and scheduling across multiple time zones.
• Manage day-to-day communications, including emails, calls, and internal correspondence.
• Handle last-minute changes and urgent tasks with calm, solution-oriented focus.
• Support logistics for off-site meetings, leadership events, and team travel.
• Provide general administrative support to keep operations running smoothly.

Requirements

• At least 2 years of experience as an EA/ PA/ Travel coordinator with preference given to experience in startup companies.
• Proven expertise coordinating travel – flights, hotels, meeting spaces, and beyond.
• High-level English proficiency is a must; a native speaker is an advantage.
• Highly organized, detail-oriented, and able to manage multiple priorities.
• Proactive mindset with a knack for fast learning and independent problem-solving.
• Excellent time management and multitasking abilities.
• Comfortable working in a fast-paced, constantly evolving environment.

Bonus Points:

• Familiarity with budget tracking tools and office operations.
• Passion for streamlining processes and optimizing workflows.
• Mental stamina (and maybe a touch of magic) for handling last-minute chaos with style.