Human Resource Associate

The Human Resource Associate will provide effective support to the People & Purpose team at Deloitte East Africa, ensuring timely delivery of work in allocated areas. Key responsibilities include managing recruitment processes from posting jobs and shortlisting candidates to extending offers and organizing inductions. The role also involves record management, payroll input coordination, performance management support, offboarding procedures, staff welfare activities, and preparing HR correspondences. This position is based in Kampala, Uganda, and requires a dynamic individual to contribute to the firm's internal client services.

Must Have

• Obtain necessary approvals for vacancies
• Post job adverts and track recruitments on Smart Recruiters
• Shortlist candidates and schedule aptitudes or case studies
• Schedule successful candidates for oral manager and partner interviews
• Extend offers, send new joiners’ documents, and issue contracts
• Organize induction sessions and commence background checks
• Open files for new staff and ensure all relevant documents are filed
• Ensure SAP-SF is updated
• Coordinate submission of Uganda payroll inputs
• Update monthly HR payroll inputs (new joiners, exits, transfers, bank details)
• Upload payroll onto the system
• Download payroll reports
• Provide support for performance management system familiarity
• Work with Staff managers to allocate supervisors
• Prepare Talent Review schedules
• Ensure all staff feedback is captured before talent review session
• Draft respective talent review outcome documents
• Initiate designated low performance interventions
• Work on pay review schedules
• Issue necessary leavers documents
• Notify relevant teams to commence exit processes for staff
• Update SAP – SuccessFactors with exit information
• Sign off staff clearance forms
• Conduct exit interviews for staff
• Prepare calendar year wellness activities
• Identify facilitators/coordinators for the wellness activities
• Organize the annual HR Week activities for Uganda office
• Be part of the social committee coordinating firm wide events
• Prepare staff letters upon request (e.g., visa letters, bank letters, recommendation letters, resignation acknowledgments)
• Draft respective in-country or regional HR communications
• At least an upper second bachelor’s degree in Human Resources Management, Industrial and Organizational Psychology, Business Administration or related field
• A minimum of 16 points at 'A' Level or equivalent
• A first grade in 'O' Level (with at least credit 3 in English and Mathematics) or equivalent
• At least two (2) years' working experience with a minimum of one (1) year HR Operations experience
• Be a Ugandan citizen

Good to Have

• Professional qualifications in a relevant field (e.g. CIPD, SHRP)
• Excellent communication skills, both written and verbal
• Effective interpersonal and relationship building skills
• Strong client delivery focus
• Willingness to work under minimal supervision and learn new skills
• Strong desire to develop self and others
• Adaptable and able to manage ambiguity with ease
• Sound problem-solving ability
• Sound knowledge of HR, labour laws and best practices
• Excellent report writing skills
• Good financial knowledge
• Sound business acumen
• Focus on quality and risk
• Well-developed computer user skills

Perks & Benefits

• Competitive and performance driven remuneration package
• Highly energized team environment
• Support, coaching and training needed to advance your career
• Professional development plan
• Opportunities to build world-class skills
• Hands-on experience in the global, fast-changing business world
• Career opportunities across the African continent and globally
• Value difference, and embrace people with diverse backgrounds, experiences, abilities and thinking styles
• Workplace where everyone is treated fairly and with respect
• Reasonable accommodation for persons with disabilities
• Actively support the inclusion of people with disabilities and embrace neurodiversity

Company Description

About Deloitte

At Deloitte, our Purpose is to make an impact that matters for our clients, our people, and society. This is the lens for which our global strategy is set. It unites Deloitte professionals across geographies, businesses, and skills. It makes us better at what we do and how we do it. It enables us to deliver on our promises to stakeholders, while creating the lasting impact we seek.

Harnessing the talent of 450,000+ people located across more than 150 countries and territories, our size and scale puts us in a unique position to help change the world for the better—by bringing together the services we provide, the societal investments we make, and the collaborations we advance through our ecosystems.

Deloitte offers career opportunities across Audit & Assurance (A&A), Tax & Legal (T&L) and our Consulting services business, which is made up of Strategy, Risk & Transactions Advisory (SR&T) and Technology & Transformation (T&T).

Deloitte East Africa provides seamless cross-border services to multinationals, large national enterprises, small and medium sized enterprises, and the public sector, with offices in Kenya, Uganda, Tanzania, Zambia, Malawi, and Ethiopia.

A career with Deloitte offers you the opportunity to engage with and work alongside leading corporations within the East African region, and an opportunity to start and grow your career within a dynamic and rewarding environment. You will get the support, coaching and training needed to advance your career in Uganda and within the East Africa market.

Are you ready to apply your knowledge and background to exciting new challenges? From learning to leadership, this is your chance to take your career to the next level.

What impact will you make?

At Deloitte we have a clear purpose, to make an impact that matters to our clients, our colleagues, and our communities while you thrive in a dynamic culture of inclusion, collaboration, and high performance. From professional development to leadership opportunities and career advancement, we empower our people to be their very best - because that’s how you make an impact.

About the department

Deloitte East Africa has a well-versed Internal Client Services unit positioned to deliver outstanding value and services needed to achieve Deloitte's vision. It enables client facing staff to work more efficiently and effectively.

It takes a high-powered network of internal support professionals to keep Deloitte going strong. The People & Purpose team works closely with our internal clients in the various business units we service and are involved in the people element of the business strategy, which requires a thorough knowledge of industry trends and their impact on the workforce. We play a crucial role in assisting the business with the execution and alignment of workforce plans with people-related matters such as development, recognition and reward.

We currently have an exciting opportunity for a dynamic individual to join our People & Purpose Team as a Human Resource Associate. This position will be based in our Kampala office in Uganda.

Job Description

Main Purpose of Job

The incumbent will provide effective support to the People & Purpose team while ensuring timely delivery of work in the allocated area.

What you will do

Recruitment

• Obtain all necessary approvals once a vacancy has been shared with HR.
• Post job averts, track recruitments on Smart Recruiters and move candidates as the recruitment process progresses.
• Shortlist candidates that meet the criteria and schedule them for aptitudes or case studies as deemed necessary.
• Schedule successful candidates for oral manager and partner interviews.
• Once recruitment is done, extend offers, send out communication on the prerequisite new joiners’ documents and issue contracts.
• Organize induction sessions and commence background checks process.

Record management

• Open files for new staff and ensure all relevant documents are filed.
• Ensure SAP-SF is updated.

Payroll

• Coordinate submission Uganda payroll inputs from internal teams.
• Work on the monthly HR payroll inputs which involves updating new joiners, exists, transfers & change in bank details, to be shared with the HR Manager for review.
• Upload payroll onto system once review is complete.
• Download payroll reports once uploaded by payroll team.

Performance management

• Provide necessary support to enable staff to become familiar with performance management system.
• Work with Staff managers to allocate supervisors to staff.
• Prepare the Talent Review schedules for Uganda office and respective HRBP Function.
• Ensure all staff feedback is captured before talent review session.
• Draft respective talent review outcome documents.
• Initiate designated low performance interventions.
• Work on pay review schedules.

Offboarding

• Issue necessary leavers documents
• Notify relevant teams to commence exit processes for staff
• Update SAP – SuccessFactors with exit information
• Sign off staff clearance forms
• Conduct exit interviews for staff

Staff welfare

• Prepare calendar year wellness activities.
• Identify facilitators/ coordinators for the wellness activities.
• Organize the annual HR Week activities for Uganda office.
• Be part of the social committee coordinating firm wide events.

HR Correspondences

• Prepare staff letters upon request e.g. visa letters, bank letters, recommendation letters, resignation acknowledgments etc.
• Draft respective in-country or regional HR communications.

Perform any other tasks that may be assigned from time to time.

Qualifications

Required Qualifications and Experience

• At least an upper second bachelor’s degree in Human Resources Management, Industrial and Organizational Psychology, Business Administration or related field.
• Professional qualifications in a relevant field (e.g. CIPD,SHRP) will be an added advantage.
• A minimum of 16 points at 'A' Level or equivalent;
• A first grade in 'O' Level (with at least credit 3 in English and Mathematics) or equivalent;
• At least two (2) years' working experience with a minimum of one (1) year HR Operations experience.
• Be a Ugandan citizen.

Behavioural competencies

• Excellent communication skills, both written and verbal;
• Effective interpersonal and relationship building skills;
• Strong client delivery focus;
• Be willing to work under minimal supervision and learn new skills;
• Strong desire to develop self and others;
• Adaptable and able to manage ambiguity with ease; and
• Sound problem-solving ability.

Technical Competencies

• Sound knowledge of HR, labour laws and best practices;
• Excellent report writing skills;
• Good financial knowledge;
• Sound business acumen;
• Focus on quality and risk; and
• Well-developed computer user skills.

Additional Information

Your role as a leader

At Deloitte we believe in the importance of leadership at all levels. We expect our people to embrace and live our purpose by challenging themselves to identify issues that are most important for our clients, our people, and for society and make an impact that matters.

Leadership Capabilities

Living our Purpose - Builds own understanding of our purpose and values; explores opportunities for impact.

Influence - Actively focuses on developing effective communication and relationship-building skills.

Performance drive - Understands expectations and demonstrates personal accountability for keeping performance on track.

Strategic direction - Understands how their daily work contributes to the priorities of the team and the business.

Talent development - Demonstrates strong commitment to personal learning and development; acts as a brand ambassador to help attract top talent.

Why Deloitte?

At Deloitte, our professional development plan focuses on helping people at every level of their career to identify and use their strengths to do their best work every day. From entry-level employees to senior leaders, we believe there is always room to learn. We offer opportunities to help build world-class skills in addition to hands-on experience in the global, fast-changing business world.

Deloitte opens the door to a career that can cross borders virtually and physically across the African continent and globally to gain experience and access projects beyond our borders. We value difference, and embrace people with diverse backgrounds, experiences, abilities and thinking styles.

Our purpose

Deloitte is led by a purpose: to make an impact that matters. Every day, Deloitte people are making a real impact in the places they live and work. We pride ourselves on doing not only what is good for clients, but also what is good for our people and the communities in which we live and work—always striving to be an organization that is held up as a role model of quality, integrity, and positive change. Learn more about Deloitte’s impact on the world. #Makinganimpactthatmatters

Recruiter Tips

We want job seekers exploring opportunities at Deloitte to feel prepared and confident. To help you with your interview, we suggest that you do research to know some background about our firm and the business area you are applying to.

Your details will be treated with confidentiality and will not be shared with any third party.

If you meet the above requirements, please visit our website and apply online: Deloitte East Africa Careers portal.

To the successful candidates, the Firm will offer a competitive and performance driven remuneration package, a highly energized team environment comprising individuals who are committed to working as one, producing results and enjoying it.

Please ensure your updated resume, academic certificates (University and High school) and National I.D are attached for your application to be considered.

Your details will be treated with confidentiality and will not be shared with any third party.

Closing date: Sunday, 7 December 2025.

We are an equal opportunity employer and do not ask individuals to pay any fees or money as part of the recruitment process. Women and Persons with Disabilities are encouraged to apply.

At Deloitte, we want everyone to feel they can be themselves and to thrive at work—in every country, in everything we do, every day. We aim to create a workplace where everyone is treated fairly and with respect, including reasonable accommodation for persons with disabilities. We seek to create and leverage our diverse workforce to build an inclusive environment across the African continent.

We actively support the inclusion of people with disabilities and embrace neurodiversity in the workplace. We recognise and value the unique strengths that neurodivergent individuals bring, and we are committed to creating an environment where everyone can thrive.

If you require reasonable accommodations in relation to your disability and neurodiverse needs during the recruitment process, please let us know. We are happy to make adjustments to suit your individual needs.

Note: The list of tasks / duties and responsibilities contained in this document is not necessarily exhaustive. Deloitte may ask the employee to carry out additional duties or responsibilities, which may fall reasonably within the ambit of the role profile, depending on operational requirements.

Be careful of Recruitment Scams: Fraudsters or employment scammers often pose as legitimate recruiters, employers, recruitment consultants or job placement firms, advertising false job opportunities through email, text messages and WhatsApp messages. They aim to cheat jobseekers out of money or to steal personal information.

To help you look out for potential recruitment scams, here are some Red Flags:

• Upfront Payment Requests: Deloitte will never ask for any upfront payment for background checks, job training, or supplies**.
• Requests for Personal Information: Be wary if you are asked for sensitive personal information, especially early in the recruitment process and without a clear need for it. Fraudulent links or contractual documents may require the provision of sensitive personal data or copy documents (e.g., government issued numbers or identity documents, passports or passport numbers, bank account statements or numbers, parent’s data) that may be used for identity fraud. Do not provide or send any of these documents or data. Please note we will never ask for photographs at any stage of the recruitment process.
• Unprofessional Communication: Scammers may communicate in an unprofessional manner. Their messages may be filled with poor grammar and spelling errors. The look and feel may not be consistent with the Deloitte corporate brand.

If you're unsure, make direct contact with Deloitte using our official contact details. Be careful not to use any contact details provided in the suspicious job advertisement or email.