This role is for an Integrated Support Specialist focusing on Budget and Archives at Papegames in Shanghai. The specialist will be responsible for collecting, verifying, and organizing various park-related expense documents, managing online expense settlements, and tracking approval progress. Key duties also include archiving and managing supplier contracts and samples, communicating with suppliers, and assisting with departmental meetings and data maintenance. Candidates should have a Bachelor's degree, over 2 years of relevant experience, proficiency in financial systems and Office software, strong data processing, communication, coordination, and teamwork skills, along with attention to detail and multi-tasking ability.

Must Have

• Collect, verify, and organize various expense documents for the park.
• Manage online expense settlement processes and track approval progress.
• Archive and manage supplier contracts and samples.
• Communicate daily with suppliers for appointments, notifications, and information collection.
• Assist in organizing internal department meetings and data statistics.
• Maintain departmental basic ledgers (expenses, contracts, project lists).
• Bachelor's degree or above.
• 2+ years of relevant work experience.
• Proficient in financial systems and Office software.
• Strong data processing, communication, coordination, and teamwork skills.

Good to Have

• Majors in finance, administrative management, property management, etc. preferred.

Job Description

1. Responsible for the collection, verification, and organization of various expense documents for the park, including but not limited to rent, property fees, energy consumption fees, parking fees, green plant leasing fees, etc.

2. Responsible for the online expense settlement process, tracking approval progress, and ensuring timely and accurate payments.

3. Responsible for archiving and managing supplier contracts and samples, assisting with application for official seals and document organization.

4. Responsible for daily communication with suppliers, including appointment scheduling, notification delivery, information collection, etc.

5. Assist in organizing internal department meetings and completing relevant document organization and basic data statistics.

6. Maintain departmental basic ledgers, such as expense ledgers, contract ledgers, project lists, etc., to ensure accurate and traceable information.

7. Complete other administrative and operational support tasks assigned by superiors.

Job Requirements

1. Bachelor's degree or above, with a major in finance, administrative management, property management, or related fields preferred.

2. 2+ years of relevant work experience, familiar with expense reconciliation, contract management, and administrative support workflows.

3. Proficient in financial systems and Office software, with strong data processing capabilities.

4. Meticulous in work, strong sense of responsibility, with good communication and coordination skills and teamwork spirit.

5. Possess certain multi-tasking ability and can adapt to an efficient execution and follow-up work pace.