Office Administrator

We are looking for an Office Assistant to join our Facility team in Gdynia. The primary responsibility is to ensure the smooth operation of the front desk and office, partnering with the Facility department. This includes coordinating office activities, receiving guests, handling correspondence, supporting meetings and business trips, managing office supplies, updating databases, communicating with external and internal clients, maintaining office tidiness, and supporting various departments.

Must Have

• Ensure smooth operation of front desk and office
• Coordinate office activities and operations
• Receive and serve guests and customers
• Prepare official letters
• Segregate and archive letters and documents
• Compile documentation and prepare presentations for auditors
• Handle incoming and outgoing correspondence
• Support the organization of conferences, business meetings and business trips
• Keep a stock of office supplies and place orders/make purchases
• Update necessary databases
• Report to Waste Database and others when necessary
• Communicate with other companies and state institutions
• Contact with an internal client (employees, other sites of the company)
• Maintain cleanliness and tidiness of office facilities
• Support the Facility department and other departments
• Take care of the good atmosphere and organization of work
• 1-3 years of experience in office administration, reception desk or other administrative roles
• Highly developed organizational, problem-solving and time management skills
• Ability to understand the business requirements, user needs and translate them into operational requirements
• Knowledge of MS Office
• Fluency in Polish language
• Intermediate level of English language

Good to Have

• Category B driving license
• Knowledge of ISO certification

Perks & Benefits

• Stable employment conditions based on an employment contract
• 1 additional vacation day for all
• 1 extra vacation day after 10 years of employment
• English lessons during working hours
• Internal training program to support training needs
• Paid employee referral program
• Multisport Card
• 3% employer contribution to PPK
• Private Health Care at Medicover (extended package for employees and possibility to enroll family members)
• Strong team-oriented and friendly work culture
• Access to various sports activities and events
• Modern office (well-equipped gym and playroom) close to SKM/PKM stations

Welcome!

Our Growth is Creating Great Opportunities!

Our team is expanding, and we want to hire the most talented people we can. Continued success depends on it! Once you've had a chance to explore our current open positions, apply to the ones you feel suit you best and keep track of both your progress in the selection process, and new postings that might interest you!

Thanks for your interest in working on our team!

Principle duties and essential functions

We are looking for an Office Assistant to join our Facility team in Gdynia!

The primary responsibility of the Office Assistant will be to ensure the smooth operation of the front desk and office and to be a partner to the Facility department.

Other tasks and responsibilities

• Coordinating front desk and office activities and operations to ensure efficiency and compliance with company policies
• Receiving and serving guests and customers
• Preparing official letters
• Segregating and archiving of letters and documents
• Compiling documentation and preparing presentations for auditors
• Handling incoming and outgoing correspondence
• Supporting the organization of conferences, business meetings and business trips
• Keeping a stock of office supplies and placing the orders/making purchases when necessary
• Updating the necessary databases
• Reporting to Waste Database and others when necessary
• Communication with other companies and state institutions
• Contact with an internal client (employees, other sites of the company)
• Maintaining the cleanliness and tidiness of the office facilities
• Supporting the Facility department and other departments depending on needs
• Taking care of the good atmosphere and organization of work

Knowledge, skills, and experience required

• 1-3 years of experience in office administration, reception desk or other administrative roles
• Highly developed organizational, problem-solving and time management skills
• Ability to understand the business requirements, user needs and translate them into operational requirements
• Knowledge of MS Office
• Category B driving license - nice to have
• Fluency in Polish language
• Intermediate level of English language
• Knowledge of ISO certification - nice to have

Compensation and Benefits

• Stable employment conditions based on an employment contract
• 1 additional vacation day for all, and 1 extra after 10 years being with us
• English lessons during working hours
• Internal training program to support your training needs
• Paid employee referral program
• Multisport Card
• 3% employer contribution to PPK
• Private Health Care at Medicover (extended package for employees and possibility to enroll family members)
• Strong team-oriented and friendly work culture
• Access to various sports activities and events
• Modern office (well-equipped gym and playroom) close to the SKM/PKM stations

About Us

Adtran is a leading global provider of fiber-based networking solutions and SaaS applications, focused on the broadband access market. Our comprehensive portfolio spans from the metro core to the customer premises, enabling network providers to deliver Gigabit broadband to every home and business. Our vision is to enable a fully connected world where the power to communicate is available to everyone, everywhere.

At Adtran, we believe in our people. With a diverse and inclusive team spread across the globe, our culture embraces creativity and seeks innovation and quality in everything we do. Built on a foundation of communication, trust, collaboration, and an entrepreneurial spirit enables us to be a global technology leader and a strong customer advocate.

Adtran began operations in January 1986. Headquartered in Huntsville, Alabama, Adtran is located in Cummings Research Park - the second-largest research park in the U.S. and fourth-largest in the world. Our mailing address is 901 Explorer Boulevard, Huntsville, Alabama, 35806. Adtran, Inc. is a wholly-owned subsidiary of Adtran Holdings, Inc. (NASDAQ:ADTN and FSE: QH9). Find out more at adtran.com, or follow our story on LinkedIn and Twitter.

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