Senior Executive Administrator

The Sr. Executive Administrator to the CEO & CFO provides high-level administrative support, partnering with executive leadership to drive priorities and support decision-making. This role requires a self-assured, highly composed individual with exceptional organizational, writing, communication, analytical, time-management, and multi-tasking skills. Responsibilities include managing active calendars, completing expense reports, composing confidential correspondence, arranging complex travel plans, and acting as a strategic liaison between executive leadership and key departments.

Must Have

• Exercise high-level discretion and independent judgment
• Manage active calendars, expense reports, and confidential correspondence
• Arrange complex and detailed travel plans, itineraries and agendas
• Research, prioritize and follow up on incoming issues and concerns addressed to the executive team
• Work closely and effectively with C-level executives to keep all informed of upcoming commitments and responsibilities
• Act as a strategic liaison between executive leadership and key departments
• Support financial oversight by reviewing and analyzing P&L statements
• Provide admin support for strategic planning, board reports, and performance tracking
• 5–10 years of experience providing executive-level support to C-suite leadership
• Basic understanding of financial reports, including P&L statements and budgets
• Advanced proficiency in Microsoft Office Suite and related business software
• Exceptional organizational and administrative abilities with meticulous attention to detail
• Superior written and verbal communication skills, including professional grammar and proofreading

Good to Have

• Bachelor’s degree in business, finance, or related field

Job Overview

Under limited direction, the Sr. Executive Administrator to the CEO & CFO is responsible for providing high- level administrative support to the CEO & CFO, partnering closely with executive leadership to help drive priorities and help support decision making. Must be a self-assured, highly composed individual with exceptional organizational, writing, communication, analytical, time-management, and multi-tasking skills.

Responsibilities

• Exercise high- level discretion and independent judgment with respect to matters of significance.
• Complete a broad variety of administrative tasks proactively for C- level executives including managing active calendars, completing expense reports; composing and preparing correspondence that is often confidential; arranging complex and detailed travel plans, itineraries and agendas; and compiling documents for travel-related meetings.
• Plan, coordinate and ensure calendar is followed and respected. Evaluate the importance of requests and make decisions about whether they should be scheduled immediately, deferred, or redirected.
• Research, prioritize and follow up on incoming issues and concerns addressed to the executive team, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
• Work closely and effectively with the C- level executives to keep all informed of upcoming commitments and responsibilities, following up appropriately. Act as a “barometer,” having a sense for the issues taking place in the environment and keeping everyone updated.
• Act as a strategic liaison between executive leadership and key departments, ensuring alignment.
• Provide leadership to build relationships crucial to the success of the organization, and manages a variety of special projects, some of which will have organizational impact.
• Successfully complete critical aspects of deliverables with a hands-on approach, including drafting acknowledgment letters, personal correspondence, and other tasks that facilitate the executives’ ability to lead the company.
• Ensure that the executive’s time is being used for both long-term strategic planning and immediate, high-priority concerns.
• Support financial oversight by reviewing and analyzing P&L statements.
• Provide admin support for strategic planning, board reports, and performance tracking.
• Assist in researching various business and financial matters.

Specific Items:

• Culture Crew: Facilitate and schedule meetings while coordinating events with team.
• Expenses: Wells Fargo Expenses for CEO and CFO.

Skills/Requirements

• Bachelor’s degree in business, finance, or related field preferred; equivalent experience considered.
• 5–10 years of experience providing executive-level support to C-suite leadership.
• Basic understanding of financial reports, including P&L statements and budgets.
• Advanced proficiency in Microsoft Office Suite and related business software.
• Exceptional organizational and administrative abilities with meticulous attention to detail.
• Superior written and verbal communication skills, including professional grammar and proofreading.

Note: All offers are contingent upon successful completion of a background check.

Posted positions are not open to third party recruiters and unsolicited resume submissions will be considered free referrals.

AGS is an equal opportunity employer.