Sr Travel & Expense (T&E) Specialist III - AMR / EMEA (Hybrid)

What if the work you did every day could impact the lives of people you know? Or all of humanity?

At Illumina, we are expanding access to genomic technology to realize health equity for billions of people around the world. Our efforts enable life-changing discoveries that are transforming human health through the early detection and diagnosis of diseases and new treatment options for patients.

Working at Illumina means being part of something bigger than yourself. Every person, in every role, has the opportunity to make a difference. Surrounded by extraordinary people, inspiring leaders, and world changing projects, you will do more and become more than you ever thought possible.

Position Summary:

As a Senior Travel & Expense (T&E) Specialist, you will play a key role in managing and optimizing Illumina’s global T&E processes across the Americas (AMR) and Europe, Middle East & Africa (EMEA). This position ensures compliance, efficiency, and stakeholder satisfaction in a dynamic, cross-regional environment.

Changes to individual responsibilities may occur due to business needs and other related duties may be assigned.

*This person must reside in Sao Paulo and commute 2 days/week to our corporate LATAM HQ. Please submit CV in English.*

Key Duties and Responsibilities include:

• Process and audit expense claims using tools like Concur and AppZen.
• Manage corporate cards (T&E, P-Card): issuance, reconciliation, and user support.
• Resolve process exceptions and stakeholder queries.
• Generate advanced reports using Concur Intelligence and analyze T&E data.
• Support internal and external audits, including SOX compliance.
• Monitor KPIs (e.g. timely submissions, policy violations) and drive improvements.
• Deliver training on T&E tools and policies to employees and new team members.
• Maintain SOPs and ensure accurate process documentation.
• Collaborate on system integrations (Workday, SAP, Concur).
• Identify trends and update policies to improve efficiency.
• Support and backup T&E teams located in other regions

Knowledge, Skills and Abilities:

• Bachelor's degree in Finance, Accounting, or Business Administration.
• Typically requires a minimum of 6+ years of experience in T&E, P2P, or Accounts Payable.
• Hands-on experience with SAP Concur, AppZen, and SAP S/4HANA.
• Proficiency in Microsoft Excel, Word, and Outlook. Ability to learn new tools quickly.
• Strong understanding of SOX/internal controls and audit processes.
• Analytical mindset with attention to detail.
• Excellent communication skills and stakeholder management.
• Experience with training delivery and documentation.
• Motivated by working in an international context.

What's Offered

• A dynamic role in a global business environment.
• Hybrid working options (office in Sao Paulo).
• Cooperative and professional team culture.

#LI-HYBRID

We are a company deeply rooted in belonging, promoting an inclusive environment where employees feel valued and empowered to contribute to our mission. Built on a strong foundation, Illumina has always prioritized openness, collaboration, and seeking alternative perspectives to propel innovation in genomics. We are proud to confirm a zero-net gap in pay, regardless of gender, ethnicity, or race. We also have several Employee Resource Groups (ERG) that deliver career development experiences, increase cultural awareness, and offer opportunities to engage in social responsibility. We are proud to be an equal opportunity employer committed to providing employment opportunity regardless of sex, race, creed, color, gender, religion, marital status, domestic partner status, age, national origin or ancestry, physical or mental disability, medical condition, sexual orientation, pregnancy, military or veteran status, citizenship status, and genetic information. Illumina conducts background checks on applicants for whom a conditional offer of employment has been made. Qualified applicants with arrest or conviction records will be considered for employment in accordance with applicable local, state, and federal laws. Background check results may potentially result in the withdrawal of a conditional offer of employment. The background check process and any decisions made as a result shall be made in accordance with all applicable local, state, and federal laws. Illumina prohibits the use of generative artificial intelligence (AI) in the application and interview process. If you require accommodation to complete the application or interview process, please contact accommodations@illumina.com. To learn more, visit: https://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf. The position will be posted until a final candidate is selected or the requisition has a sufficient number of qualified applicants. This role is not eligible for visa sponsorship.