Job Summary

Job Description

Milk VFX is seeking a Studio Assistant to support daily operations in their London facility. Responsibilities include managing studio supplies, handling reception duties (calls, clients, meetings, bookings), assisting employees with queries, supporting producers with document preparation, maintaining cleanliness of communal areas, organizing events (parties, meetings), updating social media, and taking meeting minutes. The role requires strong organizational and communication skills, proficiency in office software, and the ability to prioritize tasks effectively in a fast-paced environment. Occasional weekend work may be required.

Must have:

Strong organizational skills
Excellent communication
Proficient in Microsoft Office Suite
Prioritize tasks & meet deadlines
Handle sensitive information

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Job Details

Job Title: Studio Assistant

Job Description:

Milk is an award-winning, independent visual effects studio based in London and we have ambitious and exciting plans to grow our business.

We are looking for a Studio Assistant to support the day to day operations of our busy VFX facility. As a Studio Assistant, you will support the Studio Manager in creating a positive and welcoming environment for both visitors and staff.

This is an entry-level position which offers a unique opportunity to be part of a dynamic team and would suit someone looking to establish a career in studio/facilities management.

Responsibilities:

Ensuring that all studio operations run smoothly, including vendors, facilities, and office supplies/equipment
Manage stocks and supplies, arranging orders where necessary; ensuring refreshments, stationery, general office equipment and bathrooms are well stocked
Reception duties – including dealing with calls, welcoming clients, providing refreshments for meetings and clients, and booking meeting rooms, cars and couriers
Responsible for opening up the studio daily
Assisting all employees with queries and helping to resolve any problems
Providing support to producers and managers, assisting producers with documents’ presentation where necessary, including adding images to layout, lamination, binding, scanning and photocopying
Ensure meeting rooms, reception, kitchens, and communal areas are always clean and tidy
Organising Christmas and Summer parties and monthly Town Hall meetings
Updating social media sites
Take lunch and dinner orders when necessary
Taking and distributing minutes of meetings
Providing Studio tours for new starters
Taking ownership of additional responsibilities as needed
Occasional delivery of drives and post

Requirements:

Strong organisational and multitasking skills, with the ability to prioritise tasks and meet deadlines
Excellent verbal and written communication skills, with a friendly and professional demeanour
Proficiency in using office software (e.g., Microsoft Office Suite, Google Suite) and basic knowledge of administrative systems
Strong interpersonal skills and the ability to interact with individuals at all levels of the organisation
Demonstrated ability to maintain confidentiality and handle sensitive information
Flexibility to adapt to changing priorities and work effectively in a fast-paced environment

Contract:

Full time, Studio based (Farringdon, London), this role may occasionally require some weekend work.

How to apply:

Join our team and be an integral part of a vibrant VFX facility where creativity and collaboration thrive. As a Studio Assistant, you will contribute to the seamless operation of our studio while providing exceptional support to our staff and visitors.

Please send your CV and cover letter to recruitment@milk-vfx.com