Administrative Assistant IV, Global Creative Advertising

We are seeking an Administrative Assistant to provide daily support to the Executive Vice President of Global Creative Advertising and Marketing.

Responsibilities

• Manages executive’s calendar, schedules/coordinates meetings and appointments
• Tracks and organizes all team assets – print, A/V materials, finishes, etc.
• Accurately manages budgets and cost reports for the creative team and keeps a running tally of spent and committed breakdowns per title
• Manages documents and facilitates the flow of information between departments and key stakeholders (electronic and hard copy)
• Prepares files and materials for territory review and feedback
• Screens and responds to incoming calls and correspondence
• Contribute to creative brainstorming sessions
• Arranges meetings or conferences by scheduling conference rooms, issuing meeting requests or invitations, and coordinating agendas
• Performs administrative duties such as filing, typing, and copying documents
• Creates agendas, notices, and resolutions for meetings as required
• Other general administrative duties (updating databases, lists, processing mail, copying, etc.)
• Working with the larger team to keep on top of deadlines and asset delivery
• Facilitating/prioritizing action items and tasks for executive
• Scheduling and preparing for meetings which includes conference room prep, agendas, and distribution of pertinent documents
• Organizing binders, folders, collecting current documents from each department, etc. on a daily basis
• Processing expense reports and travel arrangements for the team
• Miscellaneous duties as required

Qualifications

• Minimum 2 years of experience in an executive assistant capacity, experience in supporting a Senior level Executive is preferred
• Entertainment or corporate experience preferred
• Ability to work a flexible schedule, frequent overtime likely required
• Excellent computer skills specifically Word, Excel, Outlook. Working knowledge of PowerPoint, Keynote, audio, video, and image files.
• Strong communication, interpersonal and organizational skills
• Demonstrates high problem-solving skills and be able to proactively troubleshoot
• To perform efficiently, accuracy and attention to detail required
• Must have personability interacting with internal and external executives, as well as high-profile filmmakers and talent
• Must be able to work independently and multi-task with ease
• Must be able to work well under pressure and with tight deadlines
• Identify work priorities and requirements up-front and make timely decisions
• Demonstrates the ability to work with all levels of management.
• Demonstrates the ability to work as part of a team including contributing beyond your range of duties and experience.
• Must be able to exercise initiative, professionalism, and confidentiality

Sony Pictures Entertainment is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, age, sexual orientation, gender identity, or other protected characteristics.

SPE will consider qualified applicants with arrest or conviction records in accordance with applicable law.

To request an accommodation for purposes of participating in the hiring process, you may contact us at SPE_Accommodation_Assistance@spe.sony.com.