Executive Assistant

Description

POLITICO is looking for an exceptionally organized Executive Assistant who thrives in a fast-paced environment, balances priorities with grace and has a can-do spirit. Working at the heart of our organization, you embody collaboration and believe no challenge is too small or too complex. In this role, you will drive success through precise, proactive support while maintaining confidentiality and building trusted relationships with the CEO and leadership team.

This role reports to the Chief of Staff, with primary responsibility for supporting the CEO. The role also involves providing secondary support for the COO and other leaders as priorities dictate.

The ideal candidate is a smart self-starter with a roll-up-your-sleeves attitude and an unwavering belief that we can tackle any challenge. To be successful, you are able to pivot quickly between priorities with genuine enthusiasm, responding to requests with urgency and a solutions-oriented mindset. You must have the ability to exercise good judgement in a variety of situations, possess strong written and verbal communication skills and demonstrate diplomatic finesse.

Note that this is an in-person role based out of our Arlington, Virginia headquarters.

What You’ll Do:

• Provide sophisticated calendar management for the CEO. Prioritize inquiries and requests while troubleshooting conflicts, making judgments and recommendations to ensure engagements run seamlessly
• Prepare and anticipate needs for the CEO in advance of meetings, including executive meetings, all-staff meetings, conferences, and other internal engagements
• Work closely with the CEO to keep them well informed of upcoming commitments and responsibilities, following up appropriately
• Serve as the primary contact for internal and external constituencies on all matters pertaining to the CEO, including those of a highly confidential or critical nature. Prioritize and determine appropriate course of action, exercising judgement to reflect the CEO's style
• Plan and coordinate logistics for board meetings and other high-level meetings, approaching complex arrangements with enthusiasm and attention to detail
• Manage national and international travel and transportation bookings, along with expense reports
• Create and edit presentations and documents
• Support C-Suite and perform other tasks as needed

What You’ll Need:

• 5-10+ years as an executive assistant, administrative assistant or similar work experience supporting C-Suite executives
• Experience coordinating board meetings or high-level meeting logistics
• Strong written and verbal communication skills
• Outstanding organizational skills and consistent attention to detail
• A natural ability to pivot quickly and enthusiastically, embracing challenges with a positive, solutions-oriented attitude that inspires others
• Demonstrated diplomatic skills
• Ability to give and receive feedback, consistently working to achieve better results
• A flexible, positive attitude and the ability to anticipate future needs
• Demonstrated experience managing and organizing confidential information
• Ability to be plugged into the culture of the organization, understanding its larger goals and its needs
• Proficiency with productivity software including Microsoft Office Suite, presentation tools, and calendar management systems
• Willingness to work in the office