Job Description
We are seeking a highly organized and proactive Executive Assistant to support the CEO across multiple businesses. This role is crucial for ensuring the CEO remains organized and efficient in managing emails, calendars, projects, and daily administrative tasks. The ideal candidate must be adaptable, mentally flexible, and thrive in a dynamic environment where no two days are alike. Responsibilities include email management, calendar optimization, project support using tools like Asana, coordinating communication, assisting with travel, and handling personal administrative tasks. This full-time, remote position requires 2-3 years of executive support experience and strong English communication skills, with a preference for candidates residing in LATAM.
Good To Have:
- Experience with EOS framework is a plus.
Must Have:
- Manage and monitor primary and secondary email inboxes, categorizing, archiving, triaging, responding to basic emails, and flagging messages requiring CEO attention.
- Maintain and optimize the CEO’s calendar, schedule and reschedule meetings, and ensure smooth daily workflow.
- Support projects and tasks using project management tools (e.g., Asana), including note-taking, documentation, dashboards, and event or product launch preparation.
- Answer calls when needed and coordinate communication across team members.
- Assist with travel arrangements for the CEO and occasionally for other team members.
- Support personal and family administrative tasks to help integrate work and personal life.
- Maintain dashboards with key metrics and KPIs, consolidating data from websites, bookkeeping, and other sources.
- 2–3 years of relevant experience supporting executives.
- Highly organized, proactive, and adaptable to changing tasks and priorities.
- Excellent communication and collaboration skills.
- Ability to manage multiple inboxes and calendars efficiently.
- Comfortable learning and using a variety of tools and software, including Asana, QuickBooks, Shopify, Slack, Figma, Adobe Suite, social media platforms, and others.
- Excellent communication skills in English, both written and verbal.
- Currently living in LATAM.
Perks:
- Work remotely Monday - Friday, 40 hours a week (no weekends)
- Vacation: 10 business days a year
- Holidays: 5 National Holidays a year
- Company Holidays: 5 Company Holidays a year (Christmas Eve, Christmas Day, New Year's Eve, New Year's Day, Zipdev Day)
- Parental Leave
- Health Care Reimbursement
- Active Lifestyle Reimbursement
- Quarterly Home Office Reimbursement
- Payroll Deduction Purchase Plans
- Longevity Bonus
- Continuous Learning Bonus
- Access to Training and Professional Development Platforms
- Remote work
Description
We are seeking a highly organized and proactive Executive Assistant to support the CEO across multiple businesses. This role will ensure that the CEO stays organized, on top of emails, calendars, projects, and day-to-day administrative tasks. The ideal candidate is adaptable, mentally flexible, and excited by variety—no two days are the same in this role.
Requirements
Responsibilities:
- Manage and monitor the primary and secondary email inboxes, categorizing, archiving, triaging, responding to basic emails, and flagging messages requiring CEO attention.
- Maintain and optimize the CEO’s calendar, schedule and reschedule meetings, and ensure smooth daily workflow.
- Support projects and tasks using project management tools (e.g., Asana), including note-taking, documentation, dashboards, and event or product launch preparation.
- Answer calls when needed and coordinate communication across team members.
- Assist with travel arrangements for the CEO and occasionally for other team members.
- Support personal and family administrative tasks to help integrate work and personal life.
- Monitor and assist with social media accounts (optional/if interested).
- Maintain dashboards with key metrics and KPIs, consolidating data from websites, bookkeeping, and other sources.
Requirements:
- 2–3 years of relevant experience supporting executives
- Highly organized, proactive, and adaptable to changing tasks and priorities.
- Excellent communication and collaboration skills.
- Ability to manage multiple inboxes and calendars efficiently.
- Comfortable learning and using a variety of tools and software, including Asana, QuickBooks, Shopify, Slack, Figma, Adobe Suite, social media platforms, and others.
- Fun, light-hearted, and ego-free, aligned with company culture.
- Experience with EOS framework is a plus.
- Ability to anticipate needs, take initiative, and contribute to process improvements
- Excellent communication skills in English, both written and verbal.
- Currently living in LATAM.
Benefits
- Work remotely Monday - Friday, 40 hours a week (no weekends)
- Vacation: 10 business days a year
- Holidays: 5 National Holidays a year
- Company Holidays: 5 Company Holidays a year (Christmas Eve, Christmas Day, New Year's Eve, New Year's Day, Zipdev Day)
- Parental Leave
- Health Care Reimbursement
- Active Lifestyle Reimbursement
- Quarterly Home Office Reimbursement
- Payroll Deduction Purchase Plans
- Longevity Bonus
- Continuous Learning Bonus
- Access to Training and Professional Development Platforms
- Did we mention it's REMOTE?!!
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