Filing Specialist - 3rd Shift

Toppan Merrill is expanding its EDGAR Client Service team and is seeking an EDGAR Specialist for a 3rd shift position. This role involves converting documents to EDGAR-compliant HTML format for SEC filings, managing client relationships, and ensuring timely and accurate execution of filings. The specialist will coordinate with internal teams, proactively address client needs, and identify document types and submission changes. The position requires strong technical aptitude, communication skills, and attention to detail.

Must Have

• Convert and edit Word, Excel, PPT and PDF documents to EDGAR compliant format (SEC acceptable HTML format) for filing with the Securities and Exchange Commission
• Lead and/or assist with the preparation of various client financial disclosure documents
• Manage client relationships and effectively communicate SEC compliance requirements and filing deadlines
• Coordinate with colleagues and internal teams to ensure client SEC (Security and Exchange Commission) filings are executed timely and accurately
• Proactively reach out to customers and effectively address any needs that arise
• Quickly identify document types and required submission changes
• Work closely with Manager to determine priorities and workflow
• Understand EDGAR process and lifecycle (document conversion, formatting, filing)
• Possess exceptional communication skills with the ability to state messages in a clear, understandable manner for customers
• Strong attention to detail with the ability to follow directions and company guidelines
• Advanced knowledge of Excel, Word, and PPT
• Strong keyboard/typing skills required

Good to Have

• Experience with GoFiler software
• Familiarity with Adobe products (Acrobat, Photoshop)
• SEC compliance (form-type) and XBRL knowledge

Perks & Benefits

• Ability to work in an environment that encourages creativity and fresh ideas
• Ability to be on the leading edge of SaaS driven technology solutions for capital markets and regulatory disclosure requirements
• Opportunity to join a well-established and growing company that has just completed its most successful year
• Competitive pay starting at $50,000 annually, with performance raises available at 9 and 18 months (expected base pay after 18 months is $67,000)
• Medical, Dental, Vision and Life insurance for employees and dependents
• Employer Contribution to 401K
• Paid time off including vacation, sick, community involvement, bereavement, jury duty, and holidays
• Paid parental leave
• Paid community involvement/volunteer days
• Wellness Resources and Employee Assistance Programming

Job Description:

Toppan Merrill is a global leader in the preparation of regulatory disclosure documents. We are excited to announce that we are expanding our EDGAR Client Service team. As an Edgar Specialist you will work with dynamic colleagues - experts in their field - who are eager to share their knowledge with you. Every day, you'll have new and exciting opportunities to make life brighter for our clients - who are at the heart of everything we do. We deliver unmatched subject-matter expertise and market knowledge to our clients, by staying ahead of changing regulations and hiring the best talent in the marketplace.

Learn more at https://www.toppanmerrill.com/careers/. About Toppan Merrill

About the Role:

An EDGAR Specialist at Toppan Merrill converts documents from various formats to EDGAR-compliant format (HTML), while managing a high level of communication and customer service with internal and external clients. This is a 3rd shift position.

What You’ll Do:

• Convert and edit Word, Excel, PPT and PDF documents to EDGAR compliant format (SEC acceptable HTML format) for filing with the Securities and Exchange Commission
• Lead and/or assist with the preparation of various client financial disclosure documents
• Manage client relationships and effectively communicate SEC compliance requirements and filing deadlines
• Coordinate with colleagues and internal teams to ensure client SEC (Security and Exchange Commission) filings are executed timely and accurately
• Proactively reach out to customers and effectively address any needs that arise
• Quickly identify document types and required submission changes
• Work closely with Manager to determine priorities and workflow

About You:

• Understand EDGAR process and lifecycle (document conversion, formatting, filing)
• Extraordinary customer service skills, demonstrated solid understanding of managing compliance and transactional projects and SEC form types and a strong technical aptitude
• Possess exceptional communication skills with the ability to state messages in a clear, understandable manner for customers
• Strong attention to detail with the ability to follow directions and company guidelines

Your Qualifications and Experience:

• Bachelor’s degree from accredited college or university preferred
• Advanced knowledge of Excel, Word, and PPT
• Experience with GoFiler software preferred
• Familiarity with Adobe products (Acrobat, Photoshop)
• Strong keyboard/typing skills required
• SEC compliance (form-type) and XBRL knowledge a plus

Why You Should Work Here:

• The ability to work in an environment that encourages creativity and fresh ideas
• The ability to be on the leading edge of SaaS driven technology solutions for capital markets and regulatory disclosure requirements
• The opportunity to join a well-established and growing company that has just completed its most successful year

About Us: Introducing Toppan Merrill - YouTube

We understand that your skills deserve recognition. That's why we offer competitive pay starting at $50,000 annually, with performance raises available at 9 and 18 months. Expected base pay after 18 months is $67,000. We believe in compensating our dedicated team members fairly for their hard work and commitment. Please note that actual salaries may vary within, above, or below this range based on factors such as education, training, experience, professional achievement, business needs, and location.

Toppan Merrill strives to provide our employees and loved ones with competitive benefits including:

• Medical, Dental, Vision and Life insurance for employees and dependents
• Employer Contribution to 401K
• Paid time off including vacation, sick, community involvement, bereavement, jury duty, and holidays.
• Paid parental leave
• Paid community involvement/volunteer days
• Wellness Resources and Employee Assistance Programming

Toppan Merrill is an equal opportunity/affirmative action employer. Qualified individuals, including qualified women, minorities, individuals with disabilities and veterans, are encouraged to apply.

About Us

Toppan Merrill is the best in class partner for complex, secure communications that delivers premier technology driven solutions to more efficiently and accurately communicate mission critical content.

We are: Trusted, Responsive, Expert and Human

Toppan Merrill is built on what today's clients demand and tomorrow's clients require — a responsive partnership, rooted in deep market expertise, modern agile solutions built around your business needs, and a commitment to forward-thinking technology that ensures speed, precision, and accuracy.

Toppan Merrill is an equal opportunity/affirmative action employer. Qualified individuals, including qualified women, minorities, individuals with disabilities and veterans, are encouraged to apply.

If you need a reasonable accommodation at any time during the application process due to a disability, please contact a member of our Toppan Merrill HR at HR@ToppanMerrill.com or 1-866-432-0040.