HR/Recruiting Assistant

Illumination

1-2 Years | Santa Monica, California, United States (On Site) | Full Time | 8 months ago

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Job Summary

Illumination seeks a proactive HR/Recruiting Assistant to support the Head of HR and Senior Director of Talent Recruitment. Responsibilities include providing administrative support, managing job postings across various platforms, coordinating interviews, ensuring positive candidate experiences, maintaining the ATS and artist database, assisting with onboarding, preparing recruitment reports, collaborating with hiring managers, and supporting employee engagement events. The ideal candidate is detail-oriented, highly organized, possesses strong communication and computer skills, and can effectively multitask in a fast-paced environment. The role requires an on-site presence in Santa Monica, CA, a minimum of four days per week.

Must Have

Strong organizational and multitasking skills
Excellent communication (written & verbal)
Proficiency in Microsoft Office Suite
Familiarity with ATS and recruitment tools
Attention to detail and accuracy

Good to Have

Graphic design skills

Perks & Benefits

Medical, dental, and vision insurance
401(k)
Paid time off
Tuition reimbursement

Job Description

Illumination is seeking a proactive and highly organized HR & Recruitment Assistant to join our team. This role will provide critical support to both the Head of HR and the Senior Director of Talent Recruitment, assisting with key recruitment processes and ensuring a seamless candidate experience. Additionally, this position will support the Head of HR with various day-to-day responsibilities.

The ideal candidate is detail-oriented, highly organized, and possesses strong communication and computer skills. They should be able to multitask effectively in a fast-paced environment while maintaining a high level of professionalism and discretion.

This is an on-site position based in Santa Monica, requiring in-office presence a minimum of four days per week.

Responsibilities

Team Support: Provide general administrative support to the HR & Recruiting executives, including calendar management, preparing reports, and maintaining confidential HR files.
Job Posting: Create and manage job postings on various platforms, including job boards, social media, and the company’s career site.
Interview Coordination: Schedule and coordinate interviews between candidates and hiring managers, ensuring a smooth and professional process.
Candidate Experience: Ensure a positive candidate experience by providing timely communication, addressing any questions or concerns throughout the process, and hosting the candidate for onsite interviews.
Applicant Tracking: Maintain and update the applicant tracking system (ATS), daily recruitment tracker, and the artist database to ensure accurate and up-to-date candidate information.
Onboarding: Assist with the onboarding process for new hires, including paperwork and orientation scheduling.
Reporting: Prepare recruitment metrics and reports to evaluate the effectiveness of recruitment strategies and processes.
Collaboration: Work closely with hiring managers and HR team members to understand hiring needs and provide support throughout the recruitment process.
Employee Engagement: Create flyers and communications for employee events. Assist in the execution of events.
Special Projects and Research as assigned

Qualifications

Education: A bachelor’s degree in human resources or business administration or a related field is preferred.
Experience: Minimum of 1-2 years of experience in a recruitment or HR support role.
Skills:
Strong organizational and multitasking abilities.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint). Graphic design skills a plus.
Familiarity with applicant tracking systems (ATS) and recruitment tools.
Attributes:
Attention to detail and accuracy.
Ability to maintain confidentiality and handle sensitive information.
Strong interpersonal skills and a team player mentality.

The base salary range for this role is $26.00 - $27.00 /hour. We rely on market indicators to determine compensation and an offer will consider various factors including experience, qualifications, skills, and training. Our comprehensive and competitive benefits package includes medical, dental and vision insurance for employees and their family, 401(k), paid time off, tuition reimbursement and a variety of other perks.

About Illumination

Illumination, founded by Chris Meledandri in 2007, is one of the entertainment industry’s leading producers of event-animated films, including Despicable Me—the most successful animated franchise in cinematic history—as well as Dr. Seuss’ The Lorax, Dr. Seuss’ The Grinch and The Secret Life of Pets and Sing films. The 2023 release of Illumination's The Super Mario Bros. Movie has joined the studio library, now comprising three of the top 10 animated films of all time. Illumination’s iconic, beloved franchises—infused with memorable and distinct characters, global appeal and cultural relevance—have grossed more than $9 billion worldwide. Illumination has an exclusive financing and distribution partnership with Universal Pictures.

Illumination is based in Santa Monica, CA and its studio, Illumination Studios Paris, is located in the center of Paris, France.

Illumination's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. Illumination will consider for employment qualified applicants with criminal histories in a manner consistent with relevant legal requirements, including the City of Los Angeles Fair Chance Initiative For Hiring Ordinance, where applicable.

9 Skills Required For This Role

Ms Office Timeline Management Communication Excel Team Player Graphics Design Talent Acquisition Quality Control Microsoft Office

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