Junior Associate Billing

The Junior Associate Billing is responsible for ensuring the agency’s billing is accurately forwarded to their clients in a timely manner as scheduled. This role involves acting as the primary liaison with agency billing contacts, managing monthly billing cycles, ensuring compliance with client deadlines, verifying commission structures, assembling comprehensive billing packages, supporting various audits, and maintaining up-to-date client instructions. The employee will interact with assigned agency/client brands and related teams such as Collections, Cash App, and AP.

Must Have

• Act as the primary liaison with agency billing contacts to address and resolve all billing-related issues
• Maintain consistent communication with media contacts, account executives, and other stakeholders
• Manage and complete monthly billing cycles according to specific client and agency requirements
• Ensure all billing tasks are executed in compliance with client expectations and company standards
• Proactively follow up with billing approvers to meet client deadlines
• Confirm commission structures, billing formats, and schedules with agencies
• Compile comprehensive billing packages with all necessary documentation and files
• Collaborate with relevant teams to obtain supporting materials for billing submissions
• Partner with internal teams to prepare for and support various audits
• Keep client instructions up to date, reflecting any changes in billing contacts, processes, or requirements
• Ensure that all agency billing is accurately and promptly forwarded to clients

Company description

Re:Sources is the backbone of Publicis Groupe, the world’s third-largest communications group. Formed in 1998 as a small team to service a few Publicis Groupe firms, Re:Sources has grown to 4,000+ people servicing a global network of prestigious advertising, public relations, media, healthcare and digital marketing agencies. We provide technology solutions and business services including finance, accounting, legal, benefits, procurement, tax, real estate, treasury and risk management to help Publicis Groupe agencies do what they do best: create and innovate for their clients. In addition to providing essential, everyday services to our agencies, Re:Sources develops and implements platforms, applications and tools to enhance productivity, encourage collaboration and enable professional and personal development. We continually transform to keep pace with our ever-changing communications industry and thrive on a spirit of innovation felt around the globe. With our support, Publicis Groupe agencies continue to create and deliver award-winning campaigns for their clients.

Overview

Responsible for ensuring the agency’s billing is accurately forwarded to their clients in a timely manner as scheduled in the monthly calendars or workflow, and following the specific instructions for each client and agency. For this position, the employee interacts with the agency/client brands assigned and other related Teams (Collections, Cash App, AP).

Responsibilities

• Billing Coordination and Communication:

Act as the primary liaison with agency billing contacts to address and resolve all billing-related issues.

Maintain consistent communication with media contacts, account executives, and other internal and external stakeholders to ensure accurate and timely billing.

• Monthly Billing Execution:

Manage and complete monthly billing cycles according to the specific requirements of assigned clients and agencies.

Ensure all billing tasks are executed in compliance with client expectations and company standards.

• Client Deadline Management:

Proactively follow up with billing approvers to ensure all billing is reviewed and approved in time to meet client deadlines.

• Billing Verification and Compliance:

Confirm commission structures, billing formats, and billing schedules with agencies to align with client instructions.

Maintain accuracy and consistency in billing practices by adhering to documented client requirements.

• Billing Package Assembly:

Compile comprehensive billing packages that include all necessary documentation and files required by the client.

Collaborate with relevant teams to obtain supporting materials and ensure completeness of billing submissions.

• Audit Support:

Partner with internal teams to prepare for and support various audits, including client audits, internal audits, and year-end financial reviews.

Ensure all documentation related to billing is accurate and audit-ready.

• Client Instruction Maintenance:

Keep client instructions up to date, reflecting any changes in billing contacts, processes, or requirements.

Communicate and document any updates to ensure alignment across all teams involved.

• Timely Billing Delivery:

Ensure that all agency billing is accurately and promptly forwarded to clients according to agreed schedules or service level agreements (SLAs).

Qualifications

• University studies related to Business Administration, Accounting or Industrial Engineering.
• Intermediate English (oral and written skills).
• At least one year of experience in similar positions (Billing, AP, Accounting and Collections) in a multinational organization.
• Intermediate Excel skills.