Associate Accounts Payable Agency

Re:Sources, the backbone of Publicis Groupe, provides technology solutions and business services including finance, accounting, legal, and more to a global network of agencies. This Associate Accounts Payable Agency role is responsible for creating and routing Purchase Orders, managing invoices, resolving discrepancies, obtaining approvals, coordinating with vendors, and monitoring open purchase orders to ensure timely payments and accurate fulfillment.

Must Have

• Process Purchase Orders based on requests in SAP.
• Match and audit vendor invoices for proper posting, coding, and mathematical accuracy.
• Investigate and resolve invoice discrepancies with internal teams or vendors.
• Route invoices through Query in Process Director for necessary approvals.
• Communicate with vendors to ensure invoices meet company requirements.
• Review and track all open purchase orders, especially those with past due delivery dates.
• Advanced studies related to Business Administration, Finance, Accounting or Industrial Engineering.
• 3+ years of Accounts Payable or Billing experience, especially troubleshooting.
• Intermediate/Advanced English skills (oral and written).
• Exceptional attention to detail, multi-tasking, and impeccable mathematical skill.

Good to Have

• SAP knowledge

Company description

Re:Sources is the backbone of Publicis Groupe, the world’s third-largest communications group. Formed in 1998 as a small team to service a few Publicis Groupe firms, Re:Sources has grown to 4,000+ people servicing a global network of prestigious advertising, public relations, media, healthcare and digital marketing agencies. We provide technology solutions and business services including finance, accounting, legal, benefits, procurement, tax, real estate, treasury and risk management to help Publicis Groupe agencies do what they do best: create and innovate for their clients. In addition to providing essential, everyday services to our agencies, Re:Sources develops and implements platforms, applications and tools to enhance productivity, encourage collaboration and enable professional and personal development. We continually transform to keep pace with our ever-changing communications industry and thrive on a spirit of innovation felt around the globe. With our support, Publicis Groupe agencies continue to create and deliver award-winning campaigns for their clients.

Overview

Responsible for the creation and routing of Purchase Orders in a prompt manner, jobs and drafts, also to be responsible for approving workflow of the vendor invoice for timely vendor payments.

Responsibilities

• Process Purchase Orders: Receive and review purchase order requests submitted through the group email inbox. Create accurate and compliant purchase orders in the SAP system based on approved requests.
• Invoice Management: Match incoming vendor invoices to corresponding purchase orders in Altair. Audit invoices to ensure proper posting, coding, and mathematical accuracy. Verify bank details, taxes, shipping charges, freight documentation, and all required backup.
• Discrepancy Resolution: Investigate and resolve invoice discrepancies by reviewing supporting documents and coordinating with internal teams or vendors to obtain missing or corrected information.
• Authorization and Approvals: Route invoices through Query in the Process Director to obtain necessary approvals from agency partners. Ensure all invoices have proper authorization before approving them for payment.
• Vendor Coordination: Communicate with vendors to ensure invoices meet company requirements and contain all necessary information. Confirm receipt of invoices and follow up as needed.
• Purchase Order Monitoring: Review and track all open purchase orders, especially those with past due delivery dates. Follow up to ensure timely delivery and accurate order fulfillment.

Qualifications

• Advanced studies related to Business Administration, Finance, Accounting or Industrial Engineering.
• 3+ years of Accounts Payable or Billing experience specially troubleshooting.
• Intermediate/Advanced English skills (oral and written skills)
• Exceptional attention to detail, multi-tasking and impeccable mathematical skill.
• SAP knowledge is a plus.