Responsible for processing expense claim reimbursements and auditing expense reports for compliance with agency and client policies. This entry-level position involves ensuring accurate and timely processing of travel and entertainment payables, auditing reports, rejecting non-compliant claims, and communicating with employees regarding exceptions. The role also includes maintaining accurate exception logs and providing system support. Candidates should have initial studies in Business Administration, Accounting, or Finance, at least 6 months of experience in similar multinational roles, excellent customer service, and intermediate English skills.

Must Have

• Ensure accurate and timely travel and entertainment payable processing
• Audit all expense reports against Agency and Client Travel policies
• Reject all expense claims not in compliance with policies
• Communicate questionable data and payments to supervisor
• Follow up with employees on expense report exceptions for timely processing
• Keep accurate and complete exception logs
• Initial studies in Business Administration, Accounting or Finance
• At least 6 months of experience in similar multinational positions
• Excellent customer service skills
• Intermediate English level (B1+), oral and written skills

Good to Have

• Excel knowledge

Company description

Re:Sources is the backbone of Publicis Groupe, the world’s third-largest communications group. Formed in 1998 as a small team to service a few Publicis Groupe firms, Re:Sources has grown to 4,000+ people servicing a global network of prestigious advertising, public relations, media, healthcare and digital marketing agencies. We provide technology solutions and business services including finance, accounting, legal, benefits, procurement, tax, real estate, treasury and risk management to help Publicis Groupe agencies do what they do best: create and innovate for their clients. In addition to providing essential, everyday services to our agencies, Re:Sources develops and implements platforms, applications and tools to enhance productivity, encourage collaboration and enable professional and personal development. We continually transform to keep pace with our ever-changing communications industry and thrive on a spirit of innovation felt around the globe. With our support, Publicis Groupe agencies continue to create and deliver award-winning campaigns for their clients.

Overview

Responsible for processing in the system all the expense claim reimbursements to employees and auditing expense reports for compliance with the agency and client policies, this is an entry level position.

Responsibilities

Expense Processing & Compliance:

• Ensure accurate and timely travel and entertainment payable processing.
• Auditing all expense reports against Agency and Client Travel policies.
• Reject all expense claims that are not in compliance with Agency and Client policies.

Communication & Follow-up:

• Communicate all situations involving questionable data and payments to supervisor.
• Contact employees to follow up on expense report exceptions so that they are processed for payment within established turnaround time from the date of approval.

Record Keeping & Documentation:

• Keep accurate and complete exception logs with all processed expense claims.

System Support & Assistance:

• Provide Altair system support when required by the employee.

Qualifications

• Initial studies in related fields such as Business Administration, Accounting or Finance.
• At least 6 months of experience in similar positions in a multinational organization.
• Excellent customer service skills.
• Intermediate English level (B1+), oral and written skills.
• Excel knowledge is a plus.