Lesser Poland Voivodeship, Poland (On-site)

Office Administrator

1 Month ago • 1-2 Years

Administartive

Job Description

Autodesk is seeking an Office Administrator with at least 2 years of experience to join their Workplace team in Kraków, Poland. The role involves managing office facilities, coordinating with vendors, and ensuring a best-in-class workplace experience. Responsibilities include handling service requests, conducting maintenance inspections, supporting office upkeep, and coordinating events. The ideal candidate will have excellent customer service skills and be proficient in English and Polish.

Must Have:

Manage Action Requests for service, repairs and maintenance
Perform ongoing facilities maintenance inspections of common areas
Support offices maintenance efforts by performing duties such as furniture moving, simple mechanical projects, light construction, or audio/visual set-up
Provide preventative maintenance support by ensuring proper lighting, door, furniture, availability of the fire extinguishers and other life safety equipment
Model company safety policies and participate in Emergency Response Team efforts
Coordinate with external vendors, event contractors and on-site event organizers
Develop and maintain positive working relationships with employees, management and external service vendors
Coordinate with outside contractors on facilities and equipment repairs and internally with other departments
Maintain knowledge of building management’s policies and procedures manual and maintain building specific files
Responsible for timely reporting and correction of any discrepancies using the Action Request process
1-2 years of relevant work experience
Proficient in English and Polish
Excellent customer service skills and a high level of integrity
Ability to build strong relationships within the team and with external partners
Skilled in internet and social media navigation, with the ability to learn new applications quickly
Willingness to work from the office 5 days a week

Perks:

Competitive compensation package
Annual cash bonuses (for sales roles)
Commissions (for sales roles)
Stock grants
Comprehensive benefits package
Culture of belonging and diversity

Add these skills to join the top 1% applicants for this job

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Position Overview

We are looking for outstanding individuals to join our Workplace team and help Autodesk change the future of having the best place to work. We're looking for a Workplace Administrator with at least 2 years of experience in managing offices, taking attention to details, willing to deliver the best workplace service to our employees.

Responsibilities

FACILITIES UPKEEP AND MAINTENANCE

Manage Action Requests for service, repairs and maintenance, determining the nature of the problem(s) and either completing the request or recommending appropriate solutions to customers in a timely manner
Perform ongoing facilities maintenance inspections of common areas by conducting “walk-throughs” of site to ensure compliance with local health and safety regulations
Support offices maintenance efforts by performing duties such as furniture moving, simple mechanical projects, light construction, or audio/visual set-up. Provide preventative maintenance support by ensuring proper lighting, door, furniture, availability of the fire extinguishers and other life safety equipment
Model company safety policies and participate in Emergency Response Team efforts
At higher levels, may participate in facilities project administration. May manage vendors who perform repairs and preventative maintenance

COORDINATION

Coordinate with external vendors, event contractors and on-site event organizers to assure that resources, meeting space and catering are available and appropriately scaled to meet needs
Develop and maintain positive working relationships with employees, management and external service vendors
Coordinate with outside contractors on facilities and equipment repairs and internally with other departments. Maintain knowledge of building management’s policies and procedures manual and maintain building specific files
Responsible for timely reporting and correction of any discrepancies using the Action Request process
May be responsible for communicating to site occupants regarding facilities issues, news, and/or updates. In some cases, may perform the duties of the Workplace Coordinator
May perform other activities such as mail deliveries, shipping & receiving, inter-office transportation of equipment, and may serve as back-up Receptionist
May Lead and coordinate events projects.

Minimum Qualifications

1-2 years of relevant work experience
Proficient in English and Polish
Excellent customer service skills and a high level of integrity
Ability to build strong relationships within the team and with external partners
Skilled in internet and social media navigation, with the ability to learn new applications quickly
Willingness to work from the office 5 days a week

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**Learn More**

About Autodesk

Welcome to Autodesk! Amazing things are created every day with our software – from the greenest buildings and cleanest cars to the smartest factories and biggest hit movies. We help innovators turn their ideas into reality, transforming not only how things are made, but what can be made.

We take great pride in our culture here at Autodesk – it’s at the core of everything we do. Our culture guides the way we work and treat each other, informs how we connect with customers and partners, and defines how we show up in the world.

When you’re an Autodesker, you can do meaningful work that helps build a better world designed and made for all. Ready to shape the world and your future? Join us!

Salary transparency

Salary is one part of Autodesk’s competitive compensation package. Offers are based on the candidate’s experience and geographic location. In addition to base salaries, our compensation package may include annual cash bonuses, commissions for sales roles, stock grants, and a comprehensive benefits package.

Diversity & Belonging

We take pride in cultivating a culture of belonging where everyone can thrive. Learn more here: https://www.autodesk.com/company/diversity-and-belonging

Are you an existing contractor or consultant with Autodesk?

Please search for open jobs and apply internally (not on this external site).

Shape the world, shape your future

When you’re an Autodesker, you can do meaningful work that helps build a better world designed and made for all. Ready to shape the world and your future? Join us!

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