Office Manager

About HAVAS

The Havas Village is a truly unique proposition – creative, digital, content, PR, media and partnerships, all under one roof. Our philosophy is to work together seamlessly, building teams around our clients’ needs not our own. We are made up of a number of specialist agencies in Sydney, Melbourne and Brisbane.

Our mission: To make a meaningful difference to the brands, the businesses and the lives of the people with whom we work. HAVAS is a Great Place to Work Certified Company!

At Havas, we are committed to building a future that is inclusive to all, where you can bring your whole self to work and feel valued, respected, and supported to succeed. We encourage people from diverse backgrounds, identities, beliefs, age, and abilities, including Aboriginal and Torres Strait Islander people, to apply for this or any role with us.

About the Role

The Office Manager is responsible for making sure everyone is greeted when they arrive, to the emphasis we place on creating a space for great work to thrive and the responsibility we take for the team’s wellbeing. This role ensures the office runs smoothly, is well presented & appointed, and to ensure the team are supported in the delivery of administrative tasks to support our team and clients.

Key Responsibilities in detail

• Develop and uphold all village management tasks ensuring all duties are prioritized and completed to the highest standard possible.
• Responsible for overseeing all building repairs and maintenance.
• Identify, appoint and liaise with suppliers & contractors.
• Work with building manager where required to ensure compliance with building protocols.
• Maintain documentation and office manual.
• Consideration, planning and management of the environment our clients & staff experience when they visit our village.
• Manage cleaners & ensure our village space is well presented at all times.
• Ensure furniture is correctly positioned & in good repair.
• Monitor and maintain reception displays and other installations.
• Ensure all installations are switched on and off daily.
• Manage internal comms on cleanliness and encourage the team to actively care for the work environment.
• Ensure reception is manned during office hours.
• Calls are answered and directed in a timely manner.
• Guests are appropriately greeted and managed.
• Mail & deliveries are actively distributed.
• Couriers booked and managed.
• Meeting rooms are well kept.
• Support offered on boardroom/meeting room management.
• Oversee orders for food and beverages, stationery & paper (within budgets).
• Ensure stocks are monitored, deliveries are unpacked, and supplies are restocked to correct distribution point.
• Ensure the office is stocked with appropriate equipment and facilities to support the team and clients who visit the space.
• Ensure there are always appropriate First Aid and Fire Safety provisions and adequate signage and officers in the office.
• Ensure the Sydney office team are appraised of procedures including fire evacuation.
• Ensure appropriate records are kept for any injuries or events in the workplace.
• Tracks and report on costs related to the office environment & building services.
• Support the village ‘social’ committee (ie Half yearly party)!
• Support events such as Company Meetings, Group Showcases, village gatherings, Client Events, and social calendar events.

Highly regarded

• OH&S Experience is advantageous but not essential.
• This role you will become the Chief Warden and the representative for HAVAS.
• Passionate about organising/managing events (+ bringing the Village together).

Enjoy the Perks that our network has to offer:

• We have active social teams who organise ad-hoc events within the agency teams.
• We have an excellent Salary Sacrifice scheme.
• We recognise, acknowledge and celebrate the value and contributions staff have shown at various tenure milestones.
• Summer Fridays, allowing you to finish at 3pm on a Friday once all work is complete.
• Free yearly flu shots for all staff.
• Health and Wellness discounts.
• Employee Assistance Program (EAP): a confidential counselling, coaching and wellbeing service that’s free of charge, and it’s not only available to you, but also to your immediate families.
• Birthday Leave: It’s your special day - have it off on us!
• Community Service leave & Volunteer Leave.
• We also have generous parental leave. We offer 12 weeks’ paid leave for the primary carer, plus an additional one week per full year of service. We also provide subsidised childcare for the first three months.

If this sounds like a role for you – we’d love to hear from you! This role is open to both part-time and full-time candidates

#LI-BN1

Contract Type : Permanent

Here at Havas across the group we pride ourselves on being committed to offering equal opportunities to all potential employees and have zero tolerance for discrimination. We are an equal opportunity employer and welcome applicants irrespective of age, sex, race, ethnicity, disability and other factors that have no bearing on an individual’s ability to perform their job.

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About Us

Founded in 1835 by Charles-Louis Havas, Havas is one of the world’s largest global communications groups, with more than 23,000 people in over 100 countries sharing one single mission: to make a meaningful difference to brands, businesses, and people. Havas has developed a fully integrated model covering all communications activities. The teams of the three business units, Creative, Media and Health & You, work together with agility and in perfect synergy to offer clients tailor-made, meaningful, innovative and entertainment-oriented solutions that support them in their positive transformation.

Life at Havas

We take great pride in our Havas family. They bring many unique personalities, perspectives and passions to their work. Collaboration is at the core of how we operate, and Havas Villages are the homes we work in. We encourage our people to take advantage of our many opportunities to learn and grow. Through local agency training sessions, our unique global and development programs, we offer our people endless opportunities to explore.

Havas Creative Network

At Havas, we believe creativity isn’t just a description of our business, it is part of our agencies’ DNA. We bring together some of the industry’s most creative and accomplished agencies. By combining creative expertise with the strategic and innovative power of our Villages, we can build seamless teams around the individual needs of each of our clients.

Havas Media Network

We create the best media experience, capitalizing on the most meaningful media to build more meaningful brands. We know how to connect a client with their target audience – in the context of where they are, through the content they pay attention to. We deliver this expertise through the Mx System, our global operating methodology and strategic planning process, that creates value for our clients by turning consumer intelligence into clear growth targets, aligning stakeholders and KPIs, and measuring the impact of media experiences.

Havas Health

Driven by human purpose and focused on the betterment of humanity through health, Havas Health & You leverages a global collection of experts and individuals to help people everywhere live healthier lives. With a spirit rooted in innovation, creativity, and education, we are dedicated to delivering consistent excellence and groundbreaking work.

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