Recruitment Operations Specialist

Growe is seeking a Recruitment Operations Specialist to maintain job data accuracy, administer the Greenhouse ATS, and prepare recruitment reports. The role involves providing hiring metrics, managing the referral program, communicating with job boards and agencies, and maintaining recruitment documentation. Candidates should have 1+ years of experience in Recruitment or HR Operations, with proficiency in ATS systems, Google Sheets/Excel, and strong English and Ukrainian language skills.

Must Have

• Maintain job data accuracy to support reliable analytics and reporting
• Administer the Greenhouse ATS, support users, and ensure correct recruitment flow
• Prepare monthly, quarterly, annual, and custom recruitment reports
• Provide team leads with core hiring metrics
• Manage the referral program
• Communicate with job boards, oversee posting balances, payments, and track performance
• Collaborate with recruitment agencies: manage payments, ensure contract compliance, and validate candidate data
• Maintain and update recruitment guides and process documentation
• Manage Metaview operations
• 1+ years of experience in Recruitment Operations, HR Operations, or similar role
• At least Upper-intermediate English and Ukrainian (spoken and written)
• Experience working with ATS systems
• Experience with job boards, agencies, and external service providers
• Proficiency in Google Sheets/Excel and presentation tools

Good to Have

• Understanding of recruitment metrics, funnels, and SLA standards
• Strong analytical thinking and ability to interpret data clearly
• High attention to detail and precision in documentation
• Structured and organized approach to work
• Excellent communication skills to interact with stakeholders and present information
• Proactivity and consistency in maintaining standards and processes

Growe welcomes those who are excited to:

• Maintain job data accuracy to support reliable analytics and reporting (funnel/stage correctness, surveys, scorecards, salary expectations, candidate/location data);
• Administer the Greenhouse ATS, support users, and ensure correct recruitment flow;
• Prepare monthly, quarterly, annual, and custom recruitment reports;
• Provide team leads with core hiring metrics (time to fill, time to hire, time on stage, hires);
• Manage the referral program, including distribution of candidates and verification of referral hires and bonus eligibility;
• Communicate with job boards, oversee posting balances, payments, team account setup, and coordinate recruitment-related publications (Telegram, LinkedIn, Slack) and track performance of posting channels;
• Collaborate with recruitment agencies: manage payments, ensure contract compliance, and validate candidate data;
• Maintain and update recruitment guides, and process documentation (GH tutorials, presentations), provide workflow updates to hiring managers;
• Manage Metaview operations, including provider communication, troubleshooting, account administration, and access control.

We need your professional experience:

• 1+ years of experience in Recruitment Operations, HR Operations, or similar role;
• At least Upper-intermediate English and Ukrainian (spoken and written);
• Experience working with ATS systems;
• Understanding of recruitment metrics, funnels, and SLA standards will be a plus;
• Experience with job boards, agencies, and external service providers;
• Proficiency in Google Sheets/Excel and presentation tools.

We appreciate if you have those personal features:

• Strong analytical thinking and ability to interpret data clearly;
• High attention to detail and precision in documentation;
• Structured and organized approach to work, with the ability to maintain order in processes;
• Excellent communication skills to interact with stakeholders and present information (metrics, reports, updates);
• Proactivity and consistency in maintaining standards and processes.

We are seeking those who align with our core values:

• GROWE TOGETHER: Our team is our main asset. We work together and support each other to achieve our common goals;
• DRIVE RESULT OVER PROCESS: We set ambitious, clear, measurable goals in line with our strategy and driving Growe to success;
• BE READY FOR CHANGE: We see challenges as opportunities to grow and evolve. We adapt today to win tomorrow.