Rambøll is seeking a Senior Site Manager for their Global Workplace Management department to oversee the operation of 5 offices in Mid-North Jutland, serving nearly 1000 colleagues and 10 subtenant employees. The role involves managing outsourced services, optimizing processes, ensuring budget adherence, and participating in local decision-making. The ideal candidate will have 7+ years of experience in Facility Management, strong financial acumen, and excellent communication skills in English, thriving in a fast-paced, international environment.

Must Have

• Daily operational responsibility for 5 offices in Mid-North Jutland
• Ensure smooth processes with service providers and stakeholders
• Navigate political environments and promote initiatives
• Participate in local decision-making forums as GWM representative
• Optimize processes and operations with colleagues and partners
• Support data material analysis where necessary
• Follow up on FM-service providers to ensure task progress
• Ensure financial follow-up and budget adherence
• Follow up on surveys and support action plan preparation
• Quality assurance of processes and service deliveries via KPIs and SLAs
• Undertake minor projects independently and larger projects with support
• Participate in on-call duty scheme for locations
• 7+ years relevant experience in Facility Management, contract management, and relevant education
• Flair for numbers, finance, and data-driven decisions
• Solid understanding of service contracts in a broad sense
• Structured, detail-oriented, and good at prioritizing
• Ability to understand and lead change processes
• Proficiency in English (written and spoken) at a good level
• Natural assertiveness and ability to interact at multiple organizational levels
• Good at creating relationships and great willingness to collaborate
• Very experienced user of Microsoft Excel, PowerPoint, Word, Outlook, and other relevant applications
• Possess a driver's license for a standard passenger car

Good to Have

• Concrete management experience

Perks & Benefits

• Competitive salary
• Good career opportunities in a well-established and international WPM organization
• Focus on work-life balance
• Opportunities for working from home
• Ability to create a network in a fast-paced professional environment
• Many opportunities to influence daily work
• Study time and personal development

Senior Site Manager (Region North)

Do you have solid experience in Facility Management? Are you passionate about creating long-term, innovative, and efficient solutions that can add value to our business units?

Rambøll Workplace Management department is looking for a Senior Site Manager who will operate our offices and implement solutions in collaboration with colleagues, key stakeholders, and other support functions.

Your responsibilities as Senior Site Manager (The Job)

You will have operational responsibility for 5 offices in Mid-North Jutland, which provide the framework for nearly 1000 Rambøll colleagues and 10 employees of our subtenant. Furthermore, you will be ultimately responsible on the client side for all outsourced local services, including stationary and mobile services. You will be supported daily by our national operations manager and your other colleagues in Global Workplace Management (GWM).

Your primary responsibilities will be to:

• Be daily responsible for the operation of the two offices in relation to internal stakeholders, service providers, subtenants, and authorities.
• Ensure that processes for the locations run smoothly in collaboration with our service providers and relevant stakeholders.
• Be able to navigate a political environment and be skilled at selling your (and GWM's) good ideas and initiatives.
• Participate in local decision-making forums as a representative for GWM and local operations.
• Optimize processes and operations in collaboration with your colleagues and partners.
• Support the analysis of data material where necessary.
• Follow up on our FM-service providers as needed to ensure progress on tasks and minor projects.
• Ensure financial follow-up and that budgets are adhered to.
• Follow up on surveys and support the preparation of action plans.
• Quality assurance of processes and service deliveries via agreed KPIs and SLAs.
• Undertake minor projects on your own and larger projects with help from our project managers.
• Participate in the on-call duty scheme for the locations in collaboration with suppliers and relevant colleagues.

Note: Some travel activity (approx. 5-10 days per year) across our other locations in Denmark is to be expected.

We offer

• Competitive salary
• Good career opportunities in a well-established and international WPM organization
• Focus on work-life balance and opportunities for working from home
• Ability to create a network in a fast-paced professional environment with many opportunities to influence your daily work
• Study time and personal development are part of Global Workplace Management

Your profile:

• 7+ years of relevant experience in Facility Management, contract management, and relevant education.
• A flair for numbers, finance, and pride in being data-driven in your decisions.
• Solid understanding of service contracts in a broad sense.
• Have an overview, are structured, detail-oriented, and have good abilities to prioritize.
• Structured by nature, thorough, and like to plan ahead.
• Can understand and lead change processes.
• English is our corporate language, and therefore you must be able to express yourself in English both in writing and verbally at a good level.
• Natural assertiveness and ability to interact at multiple organizational levels. Concrete management experience will be seen as an advantage, but not a requirement.
• Good at creating relationships and have a great willingness to collaborate.
• You are a very experienced user of Microsoft Excel, PowerPoint, Word, Outlook, as well as other relevant applications.

As a person, you have a positive, outgoing, and proactive approach, just as you prefer to be a team player. You thrive in an informal and solution-oriented international environment characterized by significant growth, change, and a fast pace.

Since the position involves driving between several different locations, it will be a requirement that you possess a driver's license for a standard passenger car. The work address will be agreed upon during the interviews, as there are several possibilities, and we will let the right candidate benefit from this flexibility.

Become part of Global Workplace Management at Rambøll

Global Workplace Management supports Rambøll's business units and handles a range of tasks related to, in particular, building operations, office-related projects, catering, cleaning, car fleet, reception, and site security. Alongside daily operations, we work with the development and optimization of our services for approximately 19,000 employees in approximately 220 offices across 28 countries worldwide. In Denmark, we manage 15 locations with more than 4,300 users spread over more than 80,000 sqm.

We are a global support function formed in 2015 with a mission to ensure that we have an effective Workplace function that, across all countries, can optimize our office portfolio and deliver efficient, high-quality FM services that ultimately contribute to Rambøll's continued growth and development.

Rambøll

When working at Rambøll, you are part of an organization that focuses on people. We focus on knowledge sharing and collaboration across areas of expertise and geography, and we strive for strong diversity among our employees. This enables us to solve a wide range of projects, and we are convinced that cross-disciplinary collaboration leads to creative and long-lasting solutions.

Application deadline is before January 25, 2025. Interviews will be held continuously until the application deadline.

The permanent workplace will be Rambøll Aarhus.