Workplace Manager (m/f/d)

idealo is looking for a Workplace Manager (m/f/d) to join their team in Berlin. This role is crucial for creating an attractive and memorable work environment for employees. Responsibilities include managing the reception area, handling inquiries, ordering office supplies, organizing travel and events, and supporting various workplace management topics like occupational safety and health. The ideal candidate will have initial experience in service or workplace management, excellent communication skills in German and English, and proficiency in Microsoft Office, Jira, and Confluence. The position is offered as a full-time or part-time role.

Must Have

• Manage reception area, greet visitors and employees.
• Handle inquiries, mail, and deliveries.
• Order and manage office supplies.
• Organize travel and event bookings.
• Support occupational safety, health management, and event planning.
• Fluent in German, good conversational English.
• Proficient in Microsoft Office, Jira, Confluence.
• Experience in multitasking and task prioritization.
• Proactive, cooperative, and solution-oriented work style.
• Willingness to perform physical tasks.
• Enjoy working on-site.

Perks & Benefits

• 30 days of vacation, with the option to buy 15 additional days annually.
• Personal development opportunities: idealo Learning Hub, eLearning (Udemy), coaching, mediation, and individual training budget.
• Office in the heart of Berlin with free organic breakfast, excellent free lunch, free coffee, lemonade, and after-work beer.
• Networking opportunities on the rooftop terrace.
• Job bike or Deutschlandticket for mobile commuting.
• Fitness and sports options like Urban Sports or Gympass membership.

Job Description

You make the difference. If you want to contribute to creating a permanently attractive working environment for our employees as part of our Workplace team and ensure that you create moments that count and are remembered, then apply now as a Workplace Manager.

The position is advertised as a full-time or part-time position.

Your Tasks

• Responsibility for the reception area in our Berlin office, including greeting and supporting visitors and employees.
• Answering incoming inquiries, processing requests, and managing mail and deliveries.
• Ordering and managing office and work materials.
• Organizing travel and event bookings for our employees.
• Supporting various Workplace Management topics, such as occupational safety, health management, and event planning.
• Close collaboration with the teams in People, Finance, and IT Operations.

What you bring

• Initial experience in service or Workplace Management, ideally in a reception or customer-oriented position.
• Excellent communication skills, both in German (fluent) and English (good conversational skills).
• Proficiency in Microsoft Office, Jira, and Confluence.
• Experience in multitasking, prioritizing tasks, and the flexibility to adapt to changing requirements.
• A proactive and cooperative work style and experience in handling sensitive and confidential information.
• Team spirit, strong interpersonal skills, and a solution-oriented approach.
• Willingness to actively help with organizational tasks, including physical activities.
• You enjoy working on-site in the office and actively contribute to a positive workplace atmosphere.

What awaits you at idealo

• Need a vacation? We offer you 30 days of vacation. Not enough? You can "buy" an additional 15 days each year through salary conversion.
• Want to further your education? We take your personal development goals seriously and offer you, in addition to our idealo Learning Hub, eLearning offers (e.g., Udemy), coaching & mediation, the opportunity to individually benefit from our training budget.
• And what about the office? Our office, in the heart of Berlin, offers not only the "standard foosball table" but also free organic breakfast, excellent free lunch, as well as free coffee, lemonade, and after-work beer. You can network with colleagues from our corporate group on our beautiful rooftop terrace.
• Want to be mobile too? With a job bike or Deutschlandticket, no problem – and it's also environmentally friendly!
• Want to stay fit? We offer many different fitness and sports options, such as an Urban Sports or Gympass membership for your personal needs.

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