Executive Assistant

Our Studio

Ubisoft Toronto is one of the largest development studios within Ubisoft, employing talented developers from around the world. We create worlds and tell stories that grip you, inspire you and challenge you. Since opening in 2010, we have shipped innovative game projects on some of Ubisoft’s biggest brands: Assassin’s Creed, Far Cry, Watch Dogs, For Honor and Tom Clancy’s Splinter Cell.

Are you looking to work with enthusiastic experts who are tackling industry-changing challenges in entertainment and beyond? At Ubisoft Toronto, we are always striving to get better, be better and do better – embracing innovative ideas, exploring new technologies, and working together courageously and collaboratively.

As the Executive Assistant to the Managing Director, your mission will be to collaborate primarily with the Managing Director, but also with all senior studio leadership to improve the studio’s overall operations and to meet business goals and priorities. You’ll lead and coordinate the strategic planning process and ensure the alignment and execution of the studio’s key initiatives and performance tasks that allow the business to operate smoothly and to capitalize on growth opportunities.

As a member of the studio executive committee reporting to the Managing Director, you’ll influence the studio’s strategy and priorities, plus play a significant role in its long-term success.

What you’ll do:

• Consolidate and prepare presentation material for various audiences across Ubisoft building on information from across the studio’s projects and operations, typically on a quarterly basis;
• Assist the Managing Director in leading internal meetings (recurring studio leadership meetings, production and project updates, the annual studio roadmap review for the CEO and HQ, etc.) by curating supporting content;
• Attend meetings to ensure relevant information is documented and shared with the MD and the studio executive team;
• Collaborate with the MD and the studio executive team to organize and facilitate annual strategic planning activities, including setting agendas, preparing content and identifying key priorities;
• Working closely with the Managing Director, execute special projects, write speeches, and post to social media;
• Promote collaboration, effective decision-making and consensus on vision by providing background material, tracking action items and reviewing in-session content when necessary;
• Recommend and implement the most appropriate methods to track performance metrics and provide regular updates to core projects and key initiatives to the studio leadership team;
• Act as guardian of the Managing Director’s schedule and facilitate logistics of special events and occasionally contribute to administrative duties, while primarily focusing on core responsibilities;
• Manage scheduling, calendars, and logistical arrangements for meetings, lunches, and other events for the Managing Director.

We know that skills and competencies show up in different forms and can be based on different experiences. If you are excited about the role, we strongly encourage you to apply even though you may not have all the qualifications listed below. 

• A university degree in Business Administration or a related field;
• Experience in the entertainment industry or video games is preferred;
• The ability to eloquently express yourself both written and orally;
• Significant project management and business strategy skills, such as planning and negotiation;
• Extensive experience in aligning and prioritizing strategies, leading meetings and planning new opportunities;
• An innovative spirit that drives you to explore and implement optimized ways of doing things;
• Excellent presentation, interpersonal, and English communication skills;
• An inclusive, influential, and inspiring leadership style that allows you to rally people around common goals;
• Effective cross-departmental collaboration: you can easily cooperate with members from all disciplines and organizational levels;
• Consideration of different perspectives before acting on new ideas;
• Flexibility to respond to continuous market changes and quality expectations.

What to send our way:

• Your CV, highlighting your background, skills, and any games shipped.

We Offer:

• A hybrid, flexible work model
• Six weeks of vacation
• An enhanced parental leave program
• Comprehensive Total Rewards Package:
  • Disability Insurance
  • Dental Insurance
  • Extended medical insurance
  • (Optional) RRSP contribution
  • Relocation Assistance
  • Bonus (If Applicable)

You can learn more about Life at Ubisoft here: https://toronto.ubisoft.com/life-at-ubisoft/

Join Us!

At Ubisoft Toronto, we believe diversity is our studio’s biggest strength. We’re committed to creating an inclusive workplace that reflects the diversity of our player community, is inclusive and respectful of the individuality of our team and embodies our core values – trust, integrity, excellence and care.

We encourage applications from First Nations, Métis and Inuit peoples, Indigenous peoples of North America, racialized persons, persons with disabilities, and those who identify as women and/or 2SLGBTQIA+. Ubisoft Toronto is committed to providing accommodations for accessibility upon request.  

Please read our Code of Conduct prior to applying. It is our collective responsibility at Ubisoft Toronto to maintain a respectful and inclusive work environment, and be the best possible place to work and grow. Knowing and respecting our Code of Conduct’s principles and guidelines is key to achieving that goal.

If this sounds like your kind of studio, what are you waiting for?  

Ubisoft’s Mission

Ubisoft’s 21,000 team members, working across more than 30 countries around the world, are bound by a common mission to enrich players’ lives with original and memorable gaming experiences. Their commitment and talent have brought to life many acclaimed franchises such as Assassin’s Creed, Far Cry, Watch Dogs, Just Dance, Rainbow Six, and many more to come. Ubisoft is an equal opportunity employer that believes diverse backgrounds and perspectives are key to creating worlds where both players and teams can thrive and express themselves. If you are excited about solving game-changing challenges, cutting edge technologies, and pushing the boundaries of entertainment, we invite you to join our journey and help us create the unknown.

Ubisoft Toronto Inc.
224 Wallace Avenue. M6H 1V7
Toronto, Ontario
www.toronto.ubisoft.com

Location of position: Toronto, Ontario

Type of Position: Permanent, full-time.