Event Coordinator

Onward Search is a specialized staffing and talent solutions company that helps professionals find top jobs with the nation’s leading brands. We’re looking to hire an Event Coordinator for a hybrid opportunity in El Segundo, CA. This is a 6-month contract opportunity with a global consumer products company known for its creativity, collaboration, and purpose-driven culture.

You’ll join the Corporate Events and Philanthropy team to support event planning, logistics, and administration for company-wide programs and initiatives. This is an exciting opportunity to contribute to a team that brings people together through world-class events and experiences.

Event Coordinator Responsibilities:

• Manage busy executive calendars and coordinate meetings across multiple time zones.
• Communicate professionally with internal and external partners via phone and email.
• Schedule recurring meetings and organize logistics for corporate events and trade shows.
• Process purchase orders, track invoices, and assist with budget documentation.
• Prepare and submit executive expense reports accurately and on time.
• Coordinate travel arrangements, including flights, lodging, and ground transportation.
• Support event planning and execution from concept through completion.
• Collaborate with C-suite assistants and cross-functional departments to ensure alignment.
• Provide back-up administrative coverage as needed.

Event Coordinator Qualifications:

• Bachelor’s degree in Public Relations, Communications, Hospitality, English, or a related field.
• 2+ years of administrative or event coordination experience, preferably supporting executive-level leaders.
• Strong multitasking and time-management skills with keen attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Canva.
• Calm under pressure, proactive, and team-oriented.
• Ability to handle confidential information with professionalism.
• Willingness to travel occasionally (2–3 times per year).

Perks & Benefits:

• Medical, Dental, and Vision Insurance.
• Life Insurance.
• 401(k) Program.
• Commuter Benefit.
• eLearning & Ongoing Training.
• Education Reimbursement.

*Eligibility requires working over 30 hours per week on an assignment lasting at least 10 weeks.