Job Description
The Sales Administrator is responsible for managing and updating customer accounts in SAP, including delivery terms, payments, and pricing. This role involves implementing and monitoring price changes, handling negotiations, and ensuring accurate invoicing for prototypes, tooling, and R&D. The administrator also facilitates document workflow, consolidates sales data, supports Key Account Managers, and maintains an archive of customer documents. Key accountabilities include accurate SAP data, timely invoicing, overdue reduction, and internal sales support.
Must Have:
- Comply with applicable rules regarding safety and the environment.
- Comply with rules of quality.
- Know specific customer requirements impacting activities.
- Manage and update customer accounts: delivery terms, payment, overdue, price and reference links in SAP.
- Implement, control, and monitor price changes aligned with customer purchase orders.
- Manage indexed price changes, negotiations, and amortizations with KAMs.
- Analyze and document payment terms and delivery conditions.
- Perform retroactive analysis and re-invoicing for price updates.
- Analyze due dates, communicate with KAMs to reduce them, and proactively manage them.
- Manage relationships with banks for relevant documents, including letter of credit.
- Centralise tooling/prototype/R&D orders from customers.
- Ensure the invoicing and payment of prototypes, tooling and R&D.
- Consolidate monthly price index.
- Follow up overdues, communicate with customers/KAMs to reduce and avoid them.
- Work with Sales Data Base and support KAMs.
- Maintain an archive of all customer original documents (serial PO, tooling, R&D, packaging, prototype PO, etc.).
- Administrate sales to Valeo licensees and other customers outside of Regional Sales Manager perimeter.
- Ensure accurate and up to date customer accounts, terms and conditions and pricing in SAP.
- Ensure invoicing of all delivered prototypes and toolings.
- Perform analysis and KAMs communications to reduce overdues.
- Manage accounts outside of front office perimeter.
- Provide Sales Local Support for all Commercial Visits (Customer or Valeo).
- Actively participate in all internal activities requiring the Sales department.
- Interact with all KAMs to generate efficient communication within the site.
Perks:
- Join one of the largest global innovative companies, with more than 20,000 engineers working in Research & Development
- A multi-cultural environment that values diversity and international collaboration
- More than 100,000 colleagues in 31 countries, offering many opportunities for career growth
- A business highly committed to limiting the environmental impact of its activities
- Ranked by Corporate Knights as the number one company in the automotive sector in terms of sustainable development
- Opportunity to grow and thrive, setting the trend through advanced technologies, for greener, safer, and smarter mobility
- Opportunity to #Dare.Care.Share
Valeo is a tech global company, designing breakthrough solutions to reinvent the mobility. We are an automotive supplier partner to automakers and new mobility actors worldwide. Our vision? Invent a greener and more secured mobility, thanks to solutions focusing on intuitive driving and reducing CO2 emissions. We are leader on our businesses, and recognized as one of the largest global innovative companies.
- Is responsible for complying with applicable rules regarding safety and the environment
- Has the authority to stop any activity that does not comply with safety and environmental rules
- Has the authority to stop any activity that does not comply with the rules of quality
- Knows specific customer requirements that impact on activities in the area
- Knows the impact of their activities on the quality of the product and their remuneration in the quality system
Manage and update customer accounts: delivery terms, payment, overdue, price and reference links in SAP.
- Implement, control, and monitor price changes aligned with customer purchase orders
- Manage indexed price changes, negotiations, and amortizations with the KAMs associated with customer accounts
- Analyze and document payment terms and delivery conditions
- Responsible for performing retroactive analysis and re-invoicing that provide us with the latest price updates
- Analyze due dates, communicate with all KAMs to reduce them, and proactively manage them to avoid them
Facilitate key documents workflow: letter of credit, customs, prototype and tooling orders and invoices.
- Manage the relationship with the banks for all relevant documents, including letter of credit
- Centralise tooling/prototype/R&D orders from customers
- Ensure the invoicing and payment of prototypes, tooling and R&D
Consolidate data and provide support to the front office including archiving.
- Consolidate monthly price index
- Follow up overdues per analyze overdue, communicate with customers /KAMs to reduce overdue, pro-actively manage to avoid overdue
- Working with Sales Data Base and supporting KAMs
- Maintain an archive of all customer original documents, serial PO, tooling, R&D, packaging, prototype PO, etc…
Administrate sales to Valeo licensees and other customers outside of Regional Sales Manager perimeter.
The Sales Administrator is accountable for:
- Accurate and up to date customer accounts, terms and conditions and pricing in SAP
- Invoicing of all delivered prototypes and toolings
- Analysis and KAMs communications to reduce overdues
- Management of accounts outside of front office perimeter
- Sales Local Support for all the Commercial Visits (Customer or Valeo)
- All the internal activities that require active participation of the Sales department.
- Interaction with all the KAMs to generate efficient communication within the site.
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