The Vault Assistant is responsible for handling both physical and digital shipping and receiving for a fast-paced, world-renowned Film & Television Post-Production studio. This position is an opportunity to learn about the post-production business and be part of a driven, dynamic, and dedicated team. **Responsibilities:** - Accurately log metadata of incoming physical media into the inventory system and barcode elements upon receipt - Shelve, re-shelve, shift, and re-pack media including, but not limited to film, video tape, and hard drives - Guarantee the accurate tracking and shelf location of all in-house physical media - Locate elements for clients, staff, and other C3M business units - Securely pull physical media in a timely manner for production use and return elements to vault storage when their use is complete - Keep onsite vault organized and retain space for incoming elements - Conduct periodic audits of all vault elements to maintain accuracy of database - Responsible for the security of all outgoing media - Pull elements for delivery and arrange for dispatch of couriers or overnight shipments - Destroy elements as requested by account representatives - Assist Studio Operations with asset returns to clients - Dispatch couriers to pick up physical media, documents, and supplies as requested - Take responsibility for secure receipt of all incoming shipments and provide signature as proof - Accurately match shippers to goods received - Promptly notify account representatives of the receipt of incoming media - Perform virus scan of all incoming drives - Oversee distribution of incoming mail/packages to staff - Send/receive/distribute files via FTP, Aspera, Faspex, Signiant, Media Shuttle, Frame IO, Extreme Reach & other secure transmission methods - Ingest and output file-based media to/from hard drive, network drive or data tape - Archive and retrieve data to the off-line tape library - Perform quality assurance tests of files - Maintain logs of completed work orders and inbound files - Identify and troubleshoot network and hardware discrepancies - Receive, log, and track all materials and communicate with production teams on materials received and delivered - Communicate inbound/outbound file deliveries to other departments - Learn and keep up to date on all work instructions, Vault and Data I/O security procedures, and policies - Compose articulate, accurate, and timely e-mail and Teams correspondences - Answer phones and contact staff and clients concerning receipt, vaulting, and shipment of elements - Maintain tidy, organized workspace as it is visible to all guests, clients, and staff - Some physical labor required - Other duties as assigned