Executive Assistant (Admin, Marketing & Operations)

We are looking for a results-driven, data-oriented Executive Assistant to support a fast-paced executive with both administrative and operational responsibilities. The ideal candidate is highly organized, proactive, tech-savvy, and thrives in dynamic environments. You'll play a key role in streamlining processes, managing communications, and helping amplify the executive's personal brand.

Key Responsibilities:

Scheduling & Calendar Management

• Manage and coordinate the executive's calendar
• Schedule meetings via Calendly, text, and Intermedia
• Ensure appointments are organized, confirmed, and running on time

CRM & Data Management

• Upload and manage contact information from networking and back-office platforms
• Maintain an organized CRM by properly tagging and segmenting leads
• Keep all data accurate, updated, and easily accessible

SOPs & Templates

• Document workflows and standardize recurring processes
• Create templates for repeated tasks (emails, onboarding, communications, etc.)
• Continuously improve SOPs for efficiency and scalability

Email & Communication Support

• Monitor and respond to emails and text messages on the executive’s behalf
• Draft and send follow-ups, meeting confirmations, and key communications
• Ensure communication tone is professional, clear, and aligned with the executive’s voice

Social Media & Personal Branding

• Assist with promoting content and thought leadership across social media groups and platforms.
• Maintain consistency in personal brand messaging
• Engage with relevant communities to expand visibility and influence

Tech & AI Tool Optimization

• Stay current on the latest AI tools and productivity platforms
• Recommend and implement tools that boost efficiency and automate repetitive tasks
• Support onboarding and integration of new technologies into daily workflows