Executive Assistant (Admin, Marketing & Operations)
Job Summary
Job Description
This Executive Assistant position is focused on supporting an executive with administrative and operational responsibilities. Key responsibilities include managing the executive's calendar, scheduling meetings, managing CRM and data, creating SOPs and templates, providing email and communication support, assisting with social media and personal branding, and optimizing tech and AI tools. The role requires a highly organized, proactive, and tech-savvy individual who can thrive in a dynamic environment and help streamline processes and manage communications.
Must have:
- Manage and coordinate the executive's calendar.
- Manage contact information within CRM.
- Document workflows and standardize processes.
- Monitor and respond to emails and texts.
- Assist with social media and branding.
- Stay current on the latest AI tools and productivity platforms.
6 skills required
Job Details
We are looking for a results-driven, data-oriented Executive Assistant to support a fast-paced executive with both administrative and operational responsibilities. The ideal candidate is highly organized, proactive, tech-savvy, and thrives in dynamic environments. You'll play a key role in streamlining processes, managing communications, and helping amplify the executive's personal brand.
Key Responsibilities:
Scheduling & Calendar Management
- Manage and coordinate the executive's calendar
- Schedule meetings via Calendly, text, and Intermedia
- Ensure appointments are organized, confirmed, and running on time
CRM & Data Management
- Upload and manage contact information from networking and back-office platforms
- Maintain an organized CRM by properly tagging and segmenting leads
- Keep all data accurate, updated, and easily accessible
SOPs & Templates
- Document workflows and standardize recurring processes
- Create templates for repeated tasks (emails, onboarding, communications, etc.)
- Continuously improve SOPs for efficiency and scalability
Email & Communication Support
- Monitor and respond to emails and text messages on the executive’s behalf
- Draft and send follow-ups, meeting confirmations, and key communications
- Ensure communication tone is professional, clear, and aligned with the executive’s voice
Social Media & Personal Branding
- Assist with promoting content and thought leadership across social media groups and platforms.
- Maintain consistency in personal brand messaging
- Engage with relevant communities to expand visibility and influence
Tech & AI Tool Optimization
- Stay current on the latest AI tools and productivity platforms
- Recommend and implement tools that boost efficiency and automate repetitive tasks
- Support onboarding and integration of new technologies into daily workflows
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About The Company
Zipdev offers the opportunity to work remotely with clients based in the United States. Zipdev recruits and hires the best Developers, Designers, QA Testers, and Project Managers in Latin America. If you have been successful working remotely, work well with remote teams and understand the importance of communication, contact us right away.
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