Executive Secretary

Assystem is an international company with one mission: accelerate the energy transition around the world.

Every day, our 6,500 switchers located in 12 countries (Europe, Middle East, Pacific Asia & Africa) connect their six thousand billion neurons to tackle the task of the century: switching to low-carbon energy.

We are a collective committed to the actors who are making the energy switch. Sharing our knowledge, expertise and values allows us to innovate and think differently about the energy transition.

Drawing on more than 55 years' experience in highly regulated sectors subject to strict security and safety requirements, we provide our customers with engineering and project management services, as well as digital services and solutions to optimize the performance of complex infrastructure projects throughout their life cycle. The Group is currently ranked second in the world for nuclear engineering.

To ensure a viable, efficient, and reliable energy future for all

Position Summary:
The Assistant to the CEO provides high-level administrative support to the Chief Executive Officer, ensuring efficient operation of the executive office. This role requires exceptional organizational skills, discretion, and the ability to handle a wide range of administrative and executive support-related tasks. The ideal candidate will be proactive, detail-oriented, and capable of managing multiple priorities in a fast-paced environment.

Key Responsibilities:

• Manage and maintain the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Coordinate and prepare materials for meetings, presentations, and reports.
• Act as a liaison between the CEO and internal/external stakeholders.
• Handle confidential information with a high degree of professionalism and discretion.
• Draft, review, and manage correspondence on behalf of the CEO.
• Organize and prioritize incoming communications, ensuring timely responses.
• Assist with the preparation of board materials, agendas, and minutes.
• Coordinate executive communications, including taking calls, responding to emails, and interfacing with clients.
• Perform other duties as assigned to support the CEO and the executive team.

Preferred Skills:

• Excellent written and verbal communication skills.
• High level of discretion, integrity, and confidentiality.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Strong problem-solving skills and attention to detail.
• Ability to work independently and as part of a team.
• Multilingual abilities are a plus.

• Ability to work flexible hours to accommodate the CEO’s schedule.

Qualifications:

• Bachelor’s degree in Business Administration, Management, or a related field preferred.

• Proven experience as an executive assistant or in a similar role supporting C-level executives.

• Strong organizational and time-management skills with the ability to multitask effectively.

• Excellent written and verbal communication skills.

• High level of discretion, integrity, and confidentiality.

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.

• Strong problem-solving skills and attention to detail.

• Ability to work independently and as part of a team.

We are committed to equal treatment of candidates and promote, as well as foster all forms of diversity within our company. We believe that bringing together people with different backgrounds and perspectives is essential for creating innovative and impactful solutions. Skills, talent, and our people’s ability to dare are the only things that matter !. Bring your unique contributions and help us shape the future.