Facility Coordinator

• Perform facility activities including coordination of general maintenance, repairs and housekeeping
• Act as primary liaison for building maintenance issues
• Coordinates supply needs for all employees
• Oversees new hire process is followed, and new hires have the appropriate equipment, furniture, and supplies on their first day of work
• Coordinates office and workstation moves and adjustments with IT, department manager and employee
• Managing building maintenance daily operation
• Cost control, resource management and planning for building management related issues
• Vendor management
• Assist in procurement of spares, consumables and building management related services
• Managing projects concerning rearrangements of office space in accordance with business need
• Booking transport and accommodation
• Managing office budgets
• Ensuring that health and safety policies are up to date
• Serve as the point person for maintenance, mailing, shopping, supplies, equipment, bills and errands
• Partner with HR to maintain office policies as necessary
• Organize office operations and procedures
• Manage relationships with vendors, service providers and landlord
• Manage contract and price negotiations with office vendors, service providers and office lease
• Manage office budget, ensure accurate and timely reporting
• Welcomes and directs visitors (clients, candidates, couriers, vendors, etc.)
• Manage internal and external correspondence
• Distribute incoming documents to appropriate departments
• Provide basic and accurate information in-person and via phone/email
• Maintains safe and clean reception area by complying with procedures, rules, and regulations.
• Distribute various documents to employees
• Act as assistant to upper management by:
•  maintaining calendars
• arranging and organizing meetings
• booking transport and accommodation

Proven office management, administrative or assistant experience

• Knowledge of office management systems and procedures
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Proficiency in MS Office
• Fluency in English (both verbal and written)
• Customer Focus

•  A fun and dynamic industry where you can make a difference.
• Professional and friendly work environment.
• An attractive salary package.
• Awesome and talented colleagues.
• Support from all your teammates.
• HMO Coverage – after regularization
• Monthly Meal Allowance – after regularization
• Additional Days Off – according to Amber’s internal policy.
• A job where every day is different, and you will develop your skills and potential