Finance Specialist - General Accounting

This position is responsible for managing and supporting a timely month-end close for Accounts Payable, including overseeing payment scheduling, purchase orders mapping, ensuring credit for outstanding bills, and tracking budget expenses. It involves inter-company reconciliations, managing payment cycle schedules, and cash management. Other duties include managing regulatory compliances related to Accounts Payable and Tax authority (GST), ensuring compliance with Buckman policies and accounting standards, and performing day-to-day accounting activities like invoice posting and vendor query resolution.

Must Have

• Manage and support timely month-end close for Accounts Payable
• Manage Accounts Payable ledger, including scheduling and preparing payments
• Perform inter-company reconciliations and confirmations
• Manage payment cycle schedules and cash management functions
• Ensure regulatory compliances (GST) and Buckman policies
• Perform day-to-day accounting activities (invoice posting, expense booking)
• Process Accounts payable in SAP environment
• Review all payable Invoices for appropriate documentation & Approval
• Verify & reconcile invoices with Purchase Order & Receipts
• Assign or Post Invoices to proper cost center & Supplier accounts Group
• Work with vendors to resolve past due invoices & respond to vendor Queries
• Reconcile Monthly with vendor statements
• Resolve Purchase orders, Contracts, Invoice or Payment discrepancies
• Verify/Audit, Process & post travel and other employee-related claims
• Account Purchase Invoice and Debit note of purchase invoice
• Work closely and coordinate with Inter-company Finance Department
• Prepare AP reports
• Support internal/external auditor
• Maintain soft and hard copies of Documents, Records, and Files
• Assist in month-end closing
• Maintain files and documentation thoroughly and accurately
• Perform 3-way match between Order, Goods receive note and invoice

Description

Buckman is a privately held, global specialty chemical company with headquarters in Memphis, TN, USA, committed to safeguarding the environment, maintaining safety in the workplace, and promoting sustainable development. Buckman works proactively and collaboratively with its worldwide customers in pulp, paper, leather, and water treatment to deliver exceptional service and innovative specialty chemical solutions to help boost productivity, reduce risk, improve product quality, and provide a measurable return on investment. Buckman is in the middle of a digital transformation of its businesses and is focused on building the capabilities and tools in support of this.

Purpose

This position is responsible for managing and supporting a timely month-end close for Accounts Payable, managing the Accounts Payable ledger including overseeing third parties or employees by scheduling and preparing payment, purchase orders mapping, insuring credit is received for outstanding bills, and tracking budget expenses. Inter-company reconciliations and confirmation ensuring the accuracy of AP intercompany transactions and AP Accrual in SAP. This position extends to managing payment cycle schedules and cash management functions for business needs, ensuring no double payment and maximizing free cash flow.

Other Financial services include managing regulatory compliances relating to Accounts Payable, Tax authority (GST), and ensuring compliance with Buckman policies and accounting standards. This position reports to Finance Manager.

Qualifications & Experience

• LCCI Higher Accounting / Diploma/bachelor’s degree in accounting / Finance / ACCA qualifications
• Minimum of 5 years relevant working experience in a similar capacity, experienced in a manufacturing company.
• Proficiency in SAP and Microsoft Office (including Excel).

Accountabilities

• Perform day-to-day accounting activities like invoice posting for inventory and non-inventory, expense booking including employee travel claims, good knowledge of book-keeping procedures, and addressing Vendor queries.
• Processing Accounts payable in SAP environment.
• Review all payable Invoices for appropriate documentation & Approval.
• Verifying & reconciling the invoices with Purchase Order & Receipts.
• Assign or Post Invoices to proper cost center & Supplier accounts Group.
• Work with vendors to resolve past due invoices & respond to vendor Queries.
• Reconcile Monthly with vendor statements.
• Resolve Purchase orders, Contracts, Invoice or Payment discrepancies & Documentation with supervisor support (Debit memo, Stop payment. Purchase order amendments).
• Verifying/Auditing, Processing & posting of travel and other employee-related claims.
• Accounting Purchase Invoice and Debit note of purchase invoice.
• Knowledge in handling the AP tax invoices and Tax forms, especially from a direct and indirect tax statutory point of view.
• Work closely and coordinate with Inter-company Finance Department.
• Prepare AP reports.
• Support to internal/external auditor.
• Maintain both soft and hard copies of Documents, Records, and Files, so as to get the documents as and when required.
• Assist in month-end closing.
• Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.
• Month-end closing support like estimating Accruals, Debit, and credit notes follow-up with the supplier in case of discrepancy in the invoice, reviewing AP report and closing the tiny difference, TCS, TDS reconciliations.
• Streamline the accounting work processes, and review control accounts support in preparing balance sheet reconciliation for review. Share best practices with other finance associates in the APAC region.
• Support in preparing audit schedules and support & meet the local regulatory or statutory compliance requirements, internal/external audits, and ISO auditor.
• Perform 3 way match between Order, Goods receive note and invoice to ensure goods or Services have been corrected ordered, received and that the amount owing to the supplier is indeed correct.