Project Manager, Theme Parks & Live Event Experiences
About the job
Responsibilities
- Organize and assist in the establishment of effective project management practices
- Manage the schedule of artists and subcontractors to track weekly hours as needed
- Evaluate and anticipate vendor needs and work to proactively address any potential project issues
- Maintain financial spreadsheet to ensure that the project team is apprised of real-time cost/schedule, liaise with finance to create cost approval requests and process invoices
- Inform and advise Universal Project Manager and Creative Director of project status and issues
- Interface with all internal disciplines to promote communication and workflow
- Track and distribute all creative requests and deliverables to and from vendors to Illumination and Universal Creative Studio teams
- Gather reference and materials to provide to Universal Creative Studio team
- Create and maintain tracking status reports and project schedules to ensure that items noted with completion dates are receiving the attention required by team members
- Update and maintain attraction documentation including deliverable lists, asset request lists, creative review forms, and asset approval forms
- Prepare progress reports as needed to relevant stakeholders as part of an overall attraction update presented to senior management
- Traffic Entertainment, Marketing, Retail, F&B, and Merchandise submissions from all Universal Parks and Resorts' globally with Illumination EVP Creative. Schedule and work with internal/external creative for PD projects that require corrections.
- Attend weekly project meetings with CPG, Theme Parks, Park marketing/Entertainment meetings, and Live Entertainment Experiences
- Note taking and distribution during meetings and creative reviews
- Coordination of meetings
- Other duties as assigned
Qualifications
- Bachelor’s degree or equivalent combination of education and experience in Production, Theme Parks, or related entertainment field
- Minimum 3 - 5 years experience in Project Management role required
- Extremely organized, detail-oriented, proactive, and results-driven
- Proven ability to communicate effectively and diplomatically with internal and external business partners across a wide variety of departments in a timely manner.
- Experience hiring vendors and contract labor
- General familiarity with theme park technologies including ride, A/V, robotics, engineering, and various show systems is a plus
- Knowledge of theme park related architectural, project management and production/construction practices is a plus
- Experience working with intellectual property and licensing is a plus
- Ability to travel domestically and internationally up to 35-45% of time necessary
- Experience working internationally (specifically Asia) is a plus
- Comfortable working across multiple time zones
- Mac proficient and very knowledgeable with Adobe Creative Suite (Illustrator and Photoshop), Word, Excel, PowerPoint and Asana
About The Company
About Illumination
Illumination, founded by Chris Meledandri in 2007, is one of the entertainment industry’s leading producers of event-animated films, including Despicable Me—the most successful animated franchise in cinematic history—as well as Dr. Seuss’ The Lorax, Dr. Seuss’ The Grinch and The Secret Life of Pets and Sing films. Illumination’s soon-to-be released The Super Mario Bros. Movie will join a studio library that includes two of the top 10 animated films of all time. Illumination’s iconic, beloved franchises—infused with memorable and distinct characters, global appeal and cultural relevance—have grossed more than $8 billion worldwide. Illumination has an exclusive financing and distribution partnership with Universal Pictures. Illumination’s upcoming films in 2023 include The Super Mario Bros. Movie and Migration.
Illumination is based in Santa Monica, CA and its studio, Illumination Studios Paris, is located in the center of Paris.
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