Executive Assistant, EVP Global Marketing (WB Games)

The Executive Assistant will provide executive support to an EVP and VP and the administrative management of the department.

Your Role Accountabilities...

• Executive calendars and group meetings.  Organizes and prioritizes critical issues and required information for the Executive to facilitate efficient decision making. May make decisions on behalf of Executives on the priority of the meeting requests and ensure schedules are optimized as best as possible

• Schedule and manage meetings and/or conference calls as directed by Executive, including but not limited to booking rooms, catering, making copies, and arranging visitor access

• Prepare draft correspondence, presentations, and analysis.  Handle all materials that are needed by internal and external stakeholders such as meeting agendas, copies of documents

• Plan, organize and coordinate the general operations of each Executive’s respective departments

• Coordinate procurement process for technology and external staffing partnerships

• Coordinate travel as needed for Executives, including accurate itinerary summaries, travel logistics, and scheduling of all transportation, hotels & meetings.  Provide planned itineraries well in advance of each trip.  Process timely & accurate expense reports for Executives after each business trip.  Train new hires on internal T&E processes and reconcile reimbursements as received.  Manage vacation schedule for team and assist with work record approvals

• Manage department expenses posted on the department P-card. Collaborate with appropriate groups as it relates to office planning, facility management, such as identifying individual work station set-up, relocation of work stations & move logistics of assigned department. As part of the WBG SF administrative team, shares in the coverage of the front desk

Qualifications and Experience...

• Minimum 3 years experience providing executive administrative support

• Able to adapt to changing priorities and deadlines

• Must have strong interpersonal and organizational skills