Administrative Assistant IV, Global Creative Advertising

1 Week ago • 2 Years +

About the job

SummaryBy Outscal

About the job:
Administrative Assistant IV to support EVP of Global Creative Advertising & Marketing. Must have 2+ years experience, strong communication, organization, and computer skills (Word, Excel, Outlook). Experience supporting senior executives & entertainment/corporate experience preferred.
Must have:
  • Executive Assistant
  • Strong Communication
  • Computer Skills
  • Organization Skills
Good to have:
  • Senior Executive
  • Entertainment Exp
  • Corporate Exp
  • PowerPoint/Keynote
Perks:
  • Annual Incentive
  • Comprehensive Benefits

We are seeking an Administrative Assistant to provide daily support to the Executive Vice President of Global Creative Advertising and Marketing.

Responsibilities

  • Manages executive’s calendar, schedules/coordinates meetings and appointments
  • Tracks and organizes all team assets – print, A/V materials, finishes, etc.
  • Accurately manages budgets and cost reports for the creative team and keeps a running tally of spent and committed breakdowns per title
  • Manages documents and facilitates the flow of information between departments and key stakeholders (electronic and hard copy)
  • Prepares files and materials for territory review and feedback
  • Screens and responds to incoming calls and correspondence
  • Contribute to creative brainstorming sessions
  • Arranges meetings or conferences by scheduling conference rooms, issuing meeting requests or invitations, and coordinating agendas
  • Performs administrative duties such as filing, typing, and copying documents
  • Creates agendas, notices, and resolutions for meetings as required
  • Other general administrative duties (updating databases, lists, processing mail, copying, etc.)
  • Working with the larger team to keep on top of deadlines and asset delivery
  • Facilitating/prioritizing action items and tasks for executive
  • Scheduling and preparing for meetings which includes conference room prep, agendas, and distribution of pertinent documents
  • Organizing binders, folders, collecting current documents from each department, etc. on a daily basis
  • Processing expense reports and travel arrangements for the team
  • Miscellaneous duties as required

Qualifications

  • Minimum 2 years of experience in an executive assistant capacity, experience in supporting a Senior level Executive is preferred
  • Entertainment or corporate experience preferred
  • Ability to work a flexible schedule, frequent overtime likely required
  • Excellent computer skills specifically Word, Excel, Outlook. Working knowledge of PowerPoint, Keynote, audio, video, and image files.
  • Strong communication, interpersonal and organizational skills
  • Demonstrates high problem-solving skills and be able to proactively troubleshoot
  • To perform efficiently, accuracy and attention to detail required
  • Must have personability interacting with internal and external executives, as well as high-profile filmmakers and talent
  • Must be able to work independently and multi-task with ease
  • Must be able to work well under pressure and with tight deadlines
  • Identify work priorities and requirements up-front and make timely decisions
  • Demonstrates the ability to work with all levels of management.
  • Demonstrates the ability to work as part of a team including contributing beyond your range of duties and experience.
  • Must be able to exercise initiative, professionalism, and confidentiality

The anticipated base salary for this position is $66,560 to $83,200. This role may also qualify for annual incentive and/or comprehensive benefits. The actual base salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location of the position.

Sony Pictures Entertainment is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, age, sexual orientation, gender identity, or other protected characteristics.

SPE will consider qualified applicants with arrest or conviction records in accordance with applicable law.

To request an accommodation for purposes of participating in the hiring process, you may contact us at SPE_Accommodation_Assistance@spe.sony.com.

View Full Job Description
$66.6K - $83.2K/yr (Outscal est.)
$74.9K/yr avg.
Culver City, California, United States

Similar Skill Jobs

The Pokemon Company International - Accounting Associate

Washington, United States (Hybrid)

Titmouse - Hospitality/Office Assistant

California, United States (On-Site)

Ubisoft - Comptable

Quebec, Canada (On-Site)

Rockstar Games - Casting Assistant

California, United States (On-Site)

PwC - SAP - BODS - Manager-Mumbai

Maharashtra, India (On-Site)

Salesforce - Sr. People Specialist

County Dublin, Ireland (On-Site)

Jobs in Culver City, California, United States

CatFace - Production Assistant, Roblox

Texas, United States (On-Site)

CatFace - Assistant Director of Production

Texas, United States (On-Site)

CatFace - Senior Video Script Writer

Texas, United States (On-Site)

PlayStation Global - Director, Information Technology

Washington, United States (On-Site)

The Pokemon Company International - Accounting Associate

Washington, United States (Hybrid)

Blizzard Entertainment - Senior Manager, Mobile Growth Strategy | Irvine, CA

California, United States (Hybrid)

Aristocrat Gaming - Field Service Technician

California, United States (On-Site)

Level Up Your Career in Game Development!

Transform Your Passion into Profession with Our Comprehensive Courses for Aspiring Game Developers.

Job Common Plug