Proposal Manager

Key Responsibilities

• Lead proposal development activities in support of the Business Development (BD) team, including all aspects of pre-proposal preparation and proposal management for requests for proposals, requests for quote, requests for information, and other responses.
• Identify, refine, and manage general proposal development process improvements in collaboration with the Business Development Operations Director.
• Lead proposal management and development activities in proposal phase of the business development life cycle.
• Serve as primary point of content for client and proposal team (including subcontractors/teammates) during the proposal development phase; manage data call requests and client communications.
• Ensures full proposal team coverage for roles and guides team member’s completion of roles and responsibilities; coordinate with leadership team to identify and address gaps.
• Manage SharePoint collaboration environment in proposal development phase, including access requests, folder structure, documentation, and permissions.
• Manage proposal development schedule and key milestones (e.g., proposal planning meetings, kick off meetings, content/outline planning, reviews, final approvals, one voicing, copy editing, and final delivery.
• Create and manage the quality and integrity of all proposal development guidance documents and frameworks such as templates, outlines, content plans, cross-reference matrixes, and compliance matrixes to ensure compliant and compelling proposal response development.
• Manage and guide logistics for all work streams (e.g. technical, management, staffing, pricing, design, editing, reviews, final production) to ensure successful proposal development.
• Guide compilation, development, improvement, and edit of high-quality, compliant, and compelling BD content with proposal team, ensuring final products are clear, concise, and responsive to all client requirements.
• Write and improve BD content for proposal sections as required, and augment and edit sections written by assigned writers or subject matter experts.
• Participate in and provide input for capture development activities such as strategies, solutions, and winning themes in support of BD initiatives to win business.
• Provide training and mentoring to proposal writers, coordinators, and other proposal team members to ensure clear roles and responsibilities, process implementation, and other guidance based on current skill set or experience.
• Perform final production, including quality checks, desktop publishing, branding checks, and editing adjudication to ensure proposal documents are properly formatted, easy to read, and visually appealing.
• Manage final proposal approvals, quality control, and delivery.
• Conduct follow up on proposal award status or additional post-proposal activities.
• Conduct retrospectives and lessons learned to capture process improvements.
• Maintain knowledge management record for opportunity documentation and files.

Minimum Qualifications

• Education: Bachelor’s degree in Business Administration, Marketing, English, or a related field.
• Experience: Minimum of 5 years of experience in business development or related fields.
• Training/Skills:
• Shipley Methodology
• Agile Methodology
• Business Development Life Cycle
• Federal Acquisition Regulations
• Excellent communication skills, both verbal and written, with the ability to influence and engage stakeholders at all levels.
• Strong analytical and problem-solving abilities with a keen attention to detail..
• Experience writing winning proposals for the federal government, specifically in proposals pertaining to digital services, digital marketing and modern technologies.
• Excellent researching, reading and analytical thinking/problem solving skills.
• Excellent verbal and written communication skills, with the ability to persuade team members and clients.
• The ability to support multiple concurrent proposals and manage shifting priorities in a fast-paced, deadline driven environment.A high comfort level with software and technology.Strong organizational skills.
• The ability to direct and guide a team through the proposal process, to work with a variety of colleagues and to collaborate with team members who have varying levels of proposal experience.
• Strong interpersonal, leadership and presentation skills.
• The ability to successfully interact with bid team members and clients.
• Proficient in Microsoft Office products (MS Word, PowerPoint, Excel).