Administrative Assistant
Job Summary
Job Description
This position provides clerical and administrative support to the Mathematical Sciences Department at WPI. Responsibilities include answering questions about departmental policies, providing administrative support to students, faculty, and staff. The role involves advertising student academic activity events, assisting with colloquia and visitors, organizing workshops, managing website content, and handling day-to-day logistics. Also manages office supplies, maintains records, and assists with training work-study students. The candidate will need to communicate effectively, prioritize duties, and work independently.
Must have:
- Bachelor’s Degree or equivalent office experience.
- Knowledge of general office procedures.
- Ability to interact with students and faculty productively.
- Proficiency in Microsoft Office products.
- Excellent verbal and written communication skills.
Good to have:
- Experience with Workday.
Perks:
- Benefits package includes a robust retirement match and tuition assistance.
7 skills required
Job Details
JOB TITLE
Administrative Assistant
LOCATION
Worcester
DEPARTMENT NAME
Mathematical Sciences
DIVISION NAME
Worcester Polytechnic Institute - WPI
JOB DESCRIPTION SUMMARY
This student-facing position provides clerical and administrative support to the Mathematical Sciences Department at WPI. The role involves routinely answering questions that require in-depth knowledge of departmental policies and procedures. Additionally, it offers a wide variety of clerical and administrative support to students, faculty, and staff members.
JOB DESCRIPTION
- Provides primary administrative support to the Mathematical Sciences Department.
- Advertises student academic activity events and assists with colloquia and visitors as needed.
- Provides major organizational and administrative support to the director of the annual Mathematics Meet and the directors of the summer REU program; assists in organizing workshops, including summer workshops.
- Assists with website content, marketing materials, colloquium, seminar, special lectures, announcements, and department news; interfaces with the marketing department to facilitate website content.
- Assists with day-to-day logistics, including room reservations, printing event materials, coordination of A/V and facilities support, and catering orders for routinely occurring student professional development programs.
- Manages the purchase of office supplies, card key access, building keys, and materials; maintains accurate purchasing and inventory records, and manages Math textbook and library book orders.
- Demonstrates the ability to learn new skills (especially computer skills) and adapt to changing job requirements.
- Archives information (including electronic information) for future reference and use.
- Communicates effectively using tact, discretion, and confidentiality.
- Maintains and oversees confidential information requiring an in-depth knowledge of procedures.
- Assists in training work-study students.
- Performs other duties as assigned.
- Bachelor’s Degree or equivalent office experience. Minimum of five years appropriate administrative assistant experience a plus.
- Knowledge of general office procedures.
- Ability to interact with students and faculty productively.
- Positive attitude, intellectual curiosity and strong work ethic.
- Proficiency in Microsoft office products (Word, Excel, Outlook, One Drive, Google Docs, PowerPoint). Experience with Workday is a plus.
- The ability to communicate well, prioritize duties, manage multiple projects, work independently, and exercise good judgment is essential.
- Exceptional verbal and written communication skills
- Ability to handle multiple projects, prioritize work and work independently.
- Strong customer service skills, ability to listen and understand faculty/students’ needs.
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About The Company
Worcester Polytechnic Institute (WPI) is a vibrant and diverse community of extraordinarystudents, talentedand dedicated staff, and world-renowned faculty. Along with its state-of-the-art research facilities, WPI offers competitive and comprehensive employee benefit programs, including paid time off, health insurance, life and long-term disability insurance, retirement savings plans, tuition assistance, flexible spending accounts, and a working environmentthat prioritizes mental health and well-being.It is a community committed to civility and respect—making inclusion and belonging a reality for everyone on its campus.
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