Executive Assistant

3 Months ago • All levels

Job Summary

Job Description

Hogarth, a Global Content Experience Company and part of WPP, is seeking an Executive Assistant. The role involves supporting the management team with scheduling, travel arrangements, and preparing presentations. The ideal candidate will assist in meeting and event organization, acting as a liaison, and contributing to project planning and execution. Responsibilities include office organization, procurement of office supplies, and general fleet management.

Must have:

Completed commercial training or equivalent.
Several years of experience as an Executive Assistant.
Proficiency in MS Office, especially Excel.
Self-reliant, discreet, and excellent communication skills.
Very good German and English skills, both written and spoken.

Good to have:

Experience in the agency industry or a comparable environment (e.g., film, television, advertising).
Knowledge of Power BI

Perks:

Exciting and varied projects and collaboration in a fast-growing, international company.
Open and warm working atmosphere.
Regular feedback discussions to promote your talents.
Personal further training and development opportunities.
Flexible working hours and the possibility of hybrid work.
Modern premises on the Hamburg WPP campus.
Attractive benefits such as corporate benefits & Wellhub, support for retirement provision, participation in the Germany ticket and anniversary bonuses.

6 skills required

6 skills required for this role

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ms-office

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power-bi

mean

Job Details

Hogarth is the Global Content Experience Company. Part of WPP, Hogarth partners with one in every two of the world’s top 100 brands including Coca-Cola, Ford, Rolex, Nestlé, Mondelez and Dyson. With a breadth of experience across an extensive range of sectors, Hogarth offers the unrivaled ability to deliver relevant, engaging, and measurable content across all channels and media - both established and emerging. The number of channels at our fingertips; the need for speed; and the drive for mass personalisation, all mean that brands need different solutions. Our global team of over 7,500 craft and technology experts brings together creative, production and innovation to help clients navigate this exciting and ever-changing world of today’s content experience.

WPP is the creative transformation company. We use the power of creativity to build better futures for our people, planet, clients and communities. Working at WPP means being part of a global network of more than 100,000 talented people dedicated to doing extraordinary work for our clients. We operate in over 100 countries, with corporate headquarters in New York, London and Singapore. WPP is a world leader in marketing services, with deep AI, data and technology capabilities, global presence and unrivalled creative talent. Our clients include many of the biggest companies and advertisers in the world, including approximately 300 of the Fortune Global 500. Our people are the key to our success. We're committed to fostering a culture of creativity, belonging and continuous learning, attracting and developing the brightest talent, and providing exciting career opportunities that help our people grow.

Deine Rolle bei Hogarth

Unterstützung bei der Terminplanung und -koordination
Reiseplanung, -buchung und Reisekostenabrechnung für die Geschäftsführung
Vorbereitung von Präsentationen, Berichten und Dokumenten
Organisation und Vorbereitung von Meetings und Veranstaltungen
Schnittstelle zwischen Geschäftsführung, Mitarbeitenden und externen Partnern
Unterstützung bei der Planung und Durchführung von Projekten
Projektsteuerung
Recherche und Informationsbeschaffung
Allgemeines Fuhrparkmanagement in Zusammenarbeit mit dem WPP-Fuhrparkteam
Allgemeine Büroorganisation und -verwaltung
Bestellung von Büromaterial

Was wir uns wünschen:

Abgeschlossene kaufmännische Ausbildung oder eine vergleichbare Qualifikation
Mehrjährige Berufserfahrung als Executive Assistant oder in einer ähnlichen Position
Erfahrung in der Agenturbranche oder einem vergleichbaren Umfeld (z.B. Film, Fernsehen, Werbung) wünschenswert
Sicherer Umgang mit MS Office, insbesondere Excel (Power BI Kenntnisse von Vorteil)
Hands-on-Mentalität, selbstständige Arbeitsweise, hohes Maß an Diskretion und ausgeprägte Kommunikationsfähigkeit
Sehr gute Deutsch- und Englischkenntnisse in Wort und Schrift

Das bieten wir

Spannende, und vielseitige Projekte und Mitarbeit in einem schnell wachsenden, internationalen Unternehmen
Eine offene und herzliche Arbeitsatmosphäre mit einer ausgeprägten Vertrauenskultur und flachen Hierarchien, in der jeder im Team viel Verantwortung bekommt
Regelmäßige Feedback-Gespräche zur Förderung deiner Talente und Unterstützung deiner Entwicklung in unserer Organisation zu wachsen
Persönliche Weiterbildungs- und Entwicklungsmöglichkeiten durch regelmäßige Teilnahme an Trainings, Webinaren und E-Learning,
Programmen unseres Hogarth und WPP Weiterbildungsnetzwerkes
Flexible Arbeitszeiten und die Möglichkeit zum hybriden Arbeiten
Moderne Räumlichkeiten im Hamburger WPP-Campus
Attraktive Benefits wie Corporate-Benefits & Wellhub, Unterstützung bei der Altersvorsorge, Beteiligung am Deutschlandticket und Jubiläumsprämien

Inclusion and Impact

WPP is an equal opportunity employer and considers applicants for all positions without discrimination or regard to particular characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers.

Please contact careers@hogarth.com if you need the job advert or form in another format.

Data

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