Office Manager (Temporary)

3 Weeks ago • 2-4 Years

About the job

Summary_{By Outscal}

We're looking for an organized Office Manager with 2+ years of experience to keep our Los Angeles office running smoothly. You'll be responsible for managing daily operations, office supplies, events, and more. Strong communication, organizational, and problem-solving skills are essential.

Do you take pleasure in organizing, assisting others, being resourceful, and making an impact in a rapidly growing global organization? If so, keep reading…

We’re seeking an Office Manager to join us at Xsolla! This is a full-time position starting November 1, 2024, and lasting until Mid Spring in our Los Angeles office.

Overview: Your responsibilities will include welcoming guests, managing mail and deliveries, handling groceries, ordering office supplies, scheduling catering, tidying and organizing the workspace, liaising with vendors for general office repairs or improvements (including some tech support), planning events, assisting with onboarding and offboarding, greeting candidates, giving office tours, and performing various day porter duties as needed.

Responsibilities

Ensure the office runs smoothly by maintaining a clean and comfortable environment.
Keep office inventory stocked by replenishing supplies.
Lead the food and beverage program by ordering appealing options for employees.
Collaborate with the events team to support both internal and external events.
Assist with onboarding and offboarding processes, including computer setup and addressing training questions.
Manage storage, office supplies, and headcount of everything.
Communicate with vendors for company events.
Follow budgeting procedures and track expenditures in line with the accounting department’s guidelines.
Handle mail and shipping for office communications.
Assist with building safety training, injury prevention plans, and other OSHA-related tasks.
Support other departments

Requirements

Bachelor’s degree or equivalent experience.
2+ years of relevant experience.
Strong understanding of office management and IT help desk procedures.
Ability to align with the company culture while fostering a sense of pride, ownership, and teamwork with the HR and Operations teams.
Passionate about customer service and committed to going the extra mile.
General knowledge of Human Resources, with the ability to handle confidential information professionally.
Team player with a consistently positive attitude, willing to roll up their sleeves to get things done.
Mature, trustworthy, proactive, self-motivated, reliable, adaptable, conscientious, and courteous.
Highly organized with the ability to self-manage, prioritize tasks, meet deadlines, and provide follow-up and feedback on requests and business issues.
Innovative thinker capable of seeing the big picture and thinking outside the box.
Strong problem-solving skills.
Ability to produce quality work while paying attention to detail.
Positivity, cheerfulness, creativity, proactivity, and resourcefulness are essential.

BENEFITS

At Xsolla, our Benefits Program is designed to support and enhance the physical, mental, and emotional well-being of our team. We provide 100% company-paid medical, dental, and vision coverage for full-time employees and their families, starting on the first of the month following your start date. Disability and life insurance are also fully covered by the company. Additionally, we offer chiropractic coverage and flexible spending accounts for your convenience. Our 401(k) retirement plan is fully vested from your start date and includes a 4% company match to help you prepare for the future.We recognize that burnout is detrimental to both individuals and businesses, which is why we provide unlimited paid Flexible Time Off along with 14 paid holidays each year. We are committed to personal and professional development! Every Xsolla employee collaborates with their manager to create a customized career roadmap that aligns personal goals with company objectives. To support your growth at Xsolla, we offer in-house training, opportunities for independent study, conference attendance, and options for higher education. Let me know if you need any more adjustments!

ABOUT XSOLLA

Xsolla is a global video game commerce company that offers a comprehensive suite of tools and services tailored for the gaming industry. Since its inception in 2005, Xsolla has supported thousands of game developers and publishers of all sizes in funding, marketing, launching, and monetizing their games on a global scale across various platforms. As a pioneering leader in game commerce, Xsolla aims to address the complexities of global distribution, marketing, and monetization, enabling our partners to expand their reach, increase revenue, and foster connections with gamers worldwide. Headquartered in Los Angeles, California, with offices in Berlin, Seoul, Beijing, Kuala Lumpur, Tokyo, and other cities globally, Xsolla collaborates with major gaming titles, including Valve, Twitch, Roblox, Ubisoft, Epic Games, Take-Two, KRAFTON, Nexters, NetEase, Playstudios, Playrix, miHoYo, and more.

For more information, please visit: xsolla.com

PHYSICAL DEMANDS

This position requires the ability to sit, stand, bend, lift, and move intermittently throughout the workday. These physical tasks may be performed with or without reasonable accommodations. The responsibilities of this role may evolve over time to meet the needs of the individual and the organization. This job description aims to outline the general nature of work performed, but it is not exhaustive.

Xsolla values your privacy and will not sell or distribute any personal data collected during the hiring process. For more information regarding GDPR or CCPA, please contact careers@xsolla.com.

Longevity Opportunity Vision: Enjoy the Game!

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About The Company

Xsolla

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Xsolla's video game business engine helps game developers and publishers operate more efficiently and sell more games. Serving only the video game industry, Xsolla caters to businesses from indie to enterprise, with solutions that solve the complexities of distribution, marketing, and monetization so developers, publishers, and platform partners. Our goal is to increase your audience, sales and revenue.

Headquartered in Los Angeles, with offices worldwide, Xsolla operates as a merchant and seller of record for major gaming entities like Valve, Twitch, Ubisoft, Epic Games, and PUBG Corporation.