Production Coordinator

The Production Coordinator I assists in the day-to-day operations of production content, logistics and business operations to support the Andscape division of ESPN.

Responsibilities:

• Acts as liaison for assigned sport/show categories between Production, other ESPN departments, and outside entities.

• Responsible for dealing with time-sensitive materials and decisions.

• Facilitate contractual agreements alongside production needs (i.e., Master Services Agreements, Third Party Licensing Agreements, Deal Memos, assist leaders with Talent contracts, etc.)

• Trusted to draft third-party licensing agreements for video and photography clearances, performance contracts for voiceover, and on-camera talent agreements using Legally approved templates.

• Gather and curate production information on all features to track content and report information on pertinent details to relevant internal groups, such as rights and clearances.

• Work alongside Managing Producers, Coordinating Producers, and departmental VP to ensure compliance with internal policies related to feature and creative productions.

• Coordinate insurance and contractual compliance for third-party vendors along with Disney Risk Management and Legal standards

• Develop workflows to create efficiencies in a fast-paced, remote-hybrid production environment

• Coordinate logistics for on-location shoots such as insurance, props, waivers, permits, releases, production schedules, wardrobe, and other details, all compliant with Disney health and safety guidelines.

• Organize, project, and track budgets for projects of varying scale (single feature or tease project to full documentary series)

• Responsible for the handling and relaying of sensitive or confidential information (budgetary, fee-related, non-disclosure agreements, etc.).

• Facilitate onboarding of third-party vendors to ensure they are active in the system and able to work for Disney.

• Schedule approved third-party vendors in Playbook to track work history and confirm payment.

• Submit invoices and track correspondence related to budgets

• Act as a liaison for drone approvals, making sure all requirements are met while working with the Drone team.

• Responsible for organizing and facilitating team meetings, creative think tanks, and story-pitch meetings.

• During Production peak times, remains accessible and is often required to work non-traditional days/hours.

• Participates in the recruiting, selecting and scheduling of Content Associates and Production Assistants as needed, for specific production groups and sport categories/show units.

• Responsible for all personnel schedule accounting, including tracking hours & the vacation approval process. 

• Help train new hires on Production departmental processes and procedures.

• Provides objective feedback on performance to staff and remote personnel and shares feedback as required.

• Plans, requests, and allocates production facility needs for assigned sports/shows/ projects.

• Works with production teams to ensure assigned productions meet established network creative and technical specifications, business objectives, and financial goals.

• Work is reviewed from a short-to-mid-term perspective and against defined Production objectives, budgets, and schedules.

• Traveling for productions (domestic and international) may be required.

Basic Qualifications:

• A minimum of 2 years of production and/or operations experience. 

• Must possess strong organizational skills (i.e., budgeting time and prioritizing workload, accuracy and attention to detail in all tasks, ability to implement systematic processes and organize information flow).

• Must understand the value of synergy in a dynamic organization.

• Must possess strong communication skills (i.e., clear and concise in all forms of communication, ability to handle high-volume email and phone traffic, as well as in-person interactions).

• Has demonstrated the ability to react quickly and positively under a wide variety of sensitive production situations that arise and are subject to continual change. 

• Demonstrates ability to take initiative; suggests ideas and solutions to problems that arise or before they occur.  Must be a natural problem solver.

• Has basic experience in various aspects of production management (i.e., processing contracts and invoices, creating, maintaining, and distributing production information, travel management, and production personnel scheduling/staffing).

• Possesses basic understanding of the production of studio shows, remote events and/or packaged shows, as well as short-form and long-form in-program features.

• Has knowledge of the operational and logistical aspects of production planning.

• Has some financial management experience.

• Advanced knowledge of Microsoft Office programs (i.e. Office 365, Outlook, Excel, Word, One Note, and PowerPoint).

• Demonstrated passion and commitment to diversity and inclusion, including inviting diverse perspectives, fostering an inclusive work environment, and supporting workforce diversity

Preferred Qualifications:

• Working knowledge of the following systems/tools:

  • Slack, Zoom, Smartsheets, KeyNote

  • NCS, ENPS, Playbook

  • Concur, Kronos, Autoflow Invoice Management, and SAP

• Prior experience in the development/review of legal contracts and footage licensing agreements

• Prior experience in the management/production of short-form and long-form features

Required Education

• High School Diploma or Equivalent

Preferred Education

• Bachelor's Degree or equivalent

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