Team Assistant Program Support (m/f/d)

1 Month ago • All levels

Job Summary

Job Description

This role involves managing interfaces with internal and external partners such as authors, speakers, proofreaders, and licensors. Responsibilities include maintaining master and metadata in the publishing program EDDY, supporting the title planning process and title creation, coordinating appointments and travel, preparing meeting materials and taking minutes, assisting with invoice accounting, travel expense reports, and credit card settlements, handling administrative tasks, and acting as a contact person for external inquiries. The role also includes supporting the introduction and application of AI-based tools and participating in the optimization of internal workflows.
Must have:
  • Completed commercial training or comparable qualification
  • Experience in team assistance, office management, or publishing organization
Perks:
  • A varied field of activity in an established publishing house with innovative strength
  • A motivated team and appreciative interaction
  • Independent work in agile processes
  • Subsidy for the Deutschlandticket
  • Urban sports cooperation
  • Corporate benefits
  • Optional company pension scheme or capital-forming benefits
  • A modern working time model to promote work-life balance
  • Two days/week of mobile work
  • Three weeks/year of workation
  • Employee contingent of 200 euros and much more

Job Details

Deine Chance bei uns

  • Schnittstellenmanagement mit internen und externen Partner*innen, z.B. Autor*innen, Sprecher*innen, Korrektor*innen, Lizenzgeber*innen
  • Pflege von Stamm- und Metadaten im Verlagsprogramm EDDY
  • Unterstützung beim Titelplanungsprozess und bei der Titelanlage (z.B. Musik- und Stücklistenartikel, ISRC-Vergabe, Trello)
  • Terminkoordination (intern sowie für Messen) und Reiseplanung
  • Vorbereitung, Organisation und Protokollierung von Meetings
  • Unterstützung bei der Kontierung von Rechnungen, Reisekosten- und Kreditkartenabrechnungen
  • Übernahme administrativer Aufgaben sowie Vertretung am Empfang
  • Anforderung und Dokumentation von Abdruckgenehmigungen
  • Ansprechpartner*in für externe Anfragen im Programmbereich
  • Unterstützung bei der Einführung und Anwendung KI-basierter Tools
  • Mitarbeit in der Optimierung interner Workflows (u.a. über ein zentrales Ticketsystem)

 

Dein Know-how ist gefragt

  • Eine abgeschlossene kaufmännische Ausbildung oder vergleichbare Qualifikation
  • Erfahrung im Bereich Teamassistenz, Office-Management oder Verlagsorganisation

 

Was wir dir bieten

  • Ein abwechslungsreiches Aufgabengebiet in einem etablierten Verlag mit Innovationskraft
  • Ein motiviertes Team und ein wertschätzendes Miteinander
  • Eigenverantwortliches Arbeiten in agilen Prozessen
  • Zuschuss zum Deutschlandticket
  • Urban-Sports-Kooperation
  • Corporate Benefits
  • Wahlweise betriebliche Altersvorsorge oder vermögenswirksame Leistungen
  • Ein modernes Arbeitszeitmodell zur Förderung der Work-Life-Balance
  • Zwei Tage/Woche mobiles Arbeiten
  • Drei Wochen/Jahr Workation
  • Mitarbeiterkontingent von 200 Euro u.v.m.

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About The Company

Hamburg, Hamburg, Germany (Hybrid)

Hamburg, Hamburg, Germany (Hybrid)

Hamburg, Hamburg, Germany (On-Site)

Hamburg, Hamburg, Germany (On-Site)

Hamburg, Hamburg, Germany (On-Site)

Hamburg, Hamburg, Germany (On-Site)

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