Office Manager

1 Month ago • All levels

Job Summary

Job Description

This role focuses on managing all aspects of office operations and facilities within the agency's office. This includes developing and implementing strategies for effective and efficient office operations, covering areas like front reception, supplies, vendors, and overall office appearance. The Office Manager also supports local business unit staff in HR and IT, and assists the Managing Director. Key responsibilities encompass office space management (seating charts, moves, and space needs), managing office moves, liaising with facilities contacts, maintaining the Business Continuity Plan, overseeing purchasing of supplies and services, managing presentation equipment, and managing office security and parking. The role requires working within a budget and obtaining necessary approvals.
Must have:
  • Office space management and planning.
  • Coordination of office moves.
  • Liaison with facilities and administration contacts.
  • Maintenance of Business Continuity Plan.
  • Overseeing the purchasing of office supplies and services.

Job Details

The purpose of this role is to manage all aspects of the office operations and facilities functions of the agency at a mid-large sized office location, including developing and implementing strategies for the effective and efficient operations of the assigned office location, including front reception, office supplies, vendors, office services and overall office appearance while maintaining a professional attitude that represents DAN and the assigned office location in the best light. Additional responsibilities include supporting local business unit staff in the areas of HR and IT where necessary and to support Managing Director of the office as directed.

Job Description:

Key responsibilities:
Office Space Management - Plans all seating charts and any needed employee moves or department moves
Manages all office moves and liaises between employees, managers and IT in coordinating moves
Assesses needs and options for office space based on company growth in collaboration with Head of Real Estate and Facilities Manager
Assists Real Estate and Facilities Manager with all aspects of office build-outs and renovations
Maintains relationships and serves as liaison with key facilities and administration contacts including: landlord(s), subtenant(s), architects, sublessor(s), contractors, life-safety contractors, etc
Maintains the Office’s Business Continuity Plan
Office Management Purchasing – responsible for supplies and office services programmes in support of the office, including: office supplies, pantry supplies and maintenance, copier/printer installation and management, etc
Is responsible for all conference room a/v and other office presentation equipment
Oversees provision of office security cards and management of parking spot allocation
Works within established budget and communicates regularly with appropriate members of Finance for necessary approval, if needed

Location:

Beirut

Brand:

Dentsu

Time Type:

Full time

Contract Type:

Permanent

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About The Company

We are dentsu. We team together to help brands predict and plan for disruptive future opportunities and create new paths to growth in the sustainable economy. We know people better than anyone else and we use those insights to connect brand, content, commerce and experience, underpinned by modern creativity. We are the network designed for what’s next.

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