Office Manager

Job Description:

The purpose of this role is to manage all aspects of the office operations and facilities functions of the agency at a mid-large sized office location, including developing and implementing strategies for the effective and efficient operations of the assigned office location, including front reception, office supplies, vendors, office services and overall office appearance while maintaining a professional attitude that represents DAN and the assigned office location in the best light.  Additional responsibilities include supporting local business unit staff in the areas of HR and IT where necessary and to support Managing Director of the office as directed.

Key responsibilities:

• Office Space Management - Plans all seating charts and any needed employee moves or department moves

• Manages all office moves and liaises between employees, managers and IT in coordinating moves

• Assesses needs and options for office space based on company growth in collaboration with Head of Real Estate and Facilities Manager

• Assists Real Estate and Facilities Manager with all aspects of office build-outs and renovations

• Maintains relationships and serves as liaison with key facilities and administration contacts including: landlord(s), subtenant(s), architects, sublessor(s), contractors, life-safety contractors, etc.

• Maintains the Office’s Business Continuity Plan

• Office Management Purchasing – responsible for supplies and office services programmes in support of the office, including: office supplies, pantry supplies and maintenance, copier/printer installation and management, etc.

• Is responsible for all conference room a/v and other office presentation equipment

• Oversees provision of office security cards and management of parking spot allocation

• Works within established budget and communicates regularly with appropriate members of Finance for necessary approval, if needed

Benefits:

• 5 weeks of vacation

• 2 Volunteering days to share the kindness of your heart with others

• Mental Health: Benefit from 3 extra wellness days on top of your vacation days and a Mental Health First Aider and Employee Assisstance program to support your well-being.

• Flexible working hours and home office possibility

• Full access to Dentsu Academy, our global online learning platform

• Dog-friendly office

• Edenred meal vouchers and cafeteria points

• Team events: company parties, breakfasts, etc.

• Snacks and drinks at the office

• Referral bonus program

• Laptop + equipment

• Corporate mobile subscription

• Flexible hybrid home office working conditions.

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