Office Manager

1 Week ago • 2-5 Years

About the job

Summary_{By Outscal}

Manage janitorial and receptionist staff, coordinate with security vendors, and provide facility support. Must have strong leadership, staff management, and vendor management experience. Excellent communication and problem-solving skills are essential.

Company: Company 3
Position: Office Manager
Location: Hollywood, CA
*Pay Range: $68,000 - $70,000 USD annually

POSITION SUMMARY:
The Facilities Office Manager will be responsible for the staffing and management of our janitorial and receptionist team members at our Santa Monica and Hollywood studios. The Manager will coordinate with third-party security vendors and will provide support to facility managers as needed. This position requires excellent communication skills, strong leadership capabilities, and the ability to handle multiple tasks efficiently. The Office Manager will report directly to the Vice President of Facility Operations

This position will require working in our studios on a regular basis. You will be required to travel and work out of our studios in Santa Monica and Hollywood, as needed. You must be willing to work extended hours, weekends and holidays, as necessary per business needs.

MAIN DUTIES:
The Office Manager will be responsible for staff management, vendor management, and facility support. Their duties include recruitment and hiring, training and development of staff, and scheduling and coordination of staff. They will be managing relationships with third -party vendors, reviewing and negotiating contracts with security vendors, as well as providing assistance to facility managers, supporting in both LA facilities as needed. Their duties are outlined below:
Staff Management:
Recruitment and Hiring:

Develop job descriptions and post job openings for janitorial staff and receptionists.
Conduct interviews and hire qualified candidates.
Onboard new employees, ensuring they are well-integrated into the team and familiar with their responsibilities.

Training and Development:

Provide initial and ongoing training to janitorial and receptionist team members.
Develop and implement training programs to enhance skills and performance.
Monitor staff performance and provide constructive feedback.
Manage, coach, mentor and motivate teams effectively.

Scheduling and Coordination:

Create and manage work schedules for janitorial and receptionist team members.
Ensure adequate coverage for all shifts and manager scheduling conflicts or changes.
Coordinate staff activities and tasks to ensure efficient operation.

Vendor Management:
Security Vendor Coordination:

Manage relationships with third-party security vendors.
Coordinate security schedules and ensure compliance with contractual obligations.
Monitor the performance of security personnel and address any issues promptly.

Contract Management:

Review and negotiate contracts with security vendors.
Ensure all agreements comply with company policies and standards.

Facility Support:
Assistance to Facility Managers:

Provide support to facility managers of both Los Angeles facilities as needed.
Assist with facility maintenance, repairs, and upgrades.
Help coordinate special projects and events within the facilities.

Administrative Duties:

Maintain accurate records of staff schedules, vendor contracts, and facility operations.
Prepare reports on staff performance, facility needs, and vendor compliance.
Handle correspondence and communication with staff, vendors, and management.

WHAT YOU BRING:
The ideal candidate will have demonstrated experience in a supervisory or managerial role. They must have strong leadership skills with the ability to manage, coach, mentor and motivate teams effectively under challenging conditions, and have demonstrated experience in staff recruitment, training, and management. They will have prior experience managing third-party vendors, particularly in security services, and have the ability to effectively interact with all levels of management, vendors, guests and visitors. Additional desired skills include:

Ability to multi-task and problem solve in a fast-paced environment
Ability to anticipate needs and shift priorities; adaptability; acute attention to detail
Strong time management skills.
Demonstrated experience working collaboratively and communicating effectively with others.
Strong inter-personal skills, meticulous, always organized and ability to work calmly and professionally especially during high pressure situations.
Strong proficiency with Microsoft Office software, including Word, Excel, PowerPoint and Outlook.
Educational background in administration, management, or a related field preferred.
Familiarity with facility management is a plus.

About the Company:
Company 3 / Method Studios provides a full range of Creative Services for content creators, including conceptual design, pre-vis, look development, ideation and rapid prototyping, 3D animation/CGI, motion graphics/designers, matte painting, compositing, dailies and production services, color grading, post-production finishing, marketing/trailers, live-action production, experiences, and more. 

Diversity and Inclusion at Company 3:
Creativity has diversity at its core. We celebrate the value of each unique experience by being dedicated to fostering the most diverse, equitable and inclusive culture where every employee feels empowered and safe to show up to work as their full self.
It is our policy to provide equal employment opportunities to all applicants and employees. Please inform the company's HR representative if you need assistance completing any forms or to otherwise participate in the application process.

*The listed pay range represents the lowest to highest range that we in good faith believe we would pay for this role at the time of this posting. We may ultimately pay more or less than the posted range, and the range may be modified in the future. An employee’s pay position within the range will be based on several factors including, but limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, local currency exchange rates, performance, shift, travel requirements, sales or revenue-based metrics, applicable law, and business or organizational needs.
The benefits for eligible part-time employees working 25 or more hours per week and full-time employees in the US include a comprehensive package of health, retirement, and insurance benefits and paid time off. The benefits for eligible project hires and part-time employees working less than 25 hours per week in the US include retirement, select insurance benefits, and where required by law, health benefits. For roles filled in Canada and other territories, local benefits plan offerings will apply.
Both external and internal candidates can apply for this role through this careers’ website.
The above compensation and benefits information is provided in accordance with various state and local pay transparency laws.
Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, or any other form of compensation that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company’s sole discretion, consistent with applicable law.

$68.0K - $70.0K/yr (Outscal est.)

$69.0K/yr avg.

Canada

7 skills required for this role

Boost these skills to join the top 1% applicants for this job

About The Company

company3methodstudios

43 Active Jobs

Company 3 is a comprehensive postproduction facility for features, episodic, commercials, and music videos. Known for its creative color artistry, pioneering technology, and global reach, Company 3 is trusted to deliver a quality product every time. It is home to one of the largest and most talented pools of colorists and visual effects artists working in post-production today with a client list that includes many of the most respected and talented film and entertainment professionals in the industry.

Company 3 offers solutions-based services ranging from color correction, Digital Intermediate (DI), and file-based workflows to visual effects and online services. Through its virtual outposts, Company 3 Colorists are available to clients around the world.