Chief of Staff (Lifestyle Manager)

1 Month ago • All levels

Job Summary

Job Description

The Chief of Staff (Lifestyle Manager) will be a highly organized and proactive individual responsible for both high-level operational leadership and hands-on executive support to the Founder. This role involves streamlining business operations, managing key projects, and ensuring the CEO's priorities are executed efficiently. Responsibilities include collaborating with the CEO to drive organizational goals, managing projects, facilitating communication, preparing reports, and identifying operational improvements. The role also includes executive support such as managing the CEO’s calendar, coordinating communication, and supporting CRM. Furthermore, the Chief of Staff will be involved in stakeholder management and continuous improvement by staying informed about relevant technologies.
Must have:
  • Drive organizational priorities and company goals.
  • Manage cross-functional projects and initiatives.
  • Manage the CEO’s calendar, meetings, and travel arrangements.
  • Support with CRM and contact management.

Job Details

We’re seeking a highly organized, strategic, and proactive Chief of Staff who will also serve as a Lifestyle Manager to the Founder. This unique hybrid role combines high-level operational leadership with hands-on executive support. You will be a trusted partner responsible for streamlining business operations, managing key projects, and ensuring the CEO’s priorities are executed efficiently.

Key Responsibilities:

Strategic & Operational Leadership:

  • Collaborate closely with the CEO to drive organizational priorities and company goals.
  • Manage cross-functional projects and initiatives, ensuring alignment and timely execution.
  • Facilitate communication between leadership and teams to maintain focus and momentum.
  • Prepare presentations, reports, and analyses to support decision-making processes.
  • Identify and resolve operational bottlenecks, improving workflows and internal processes.

Executive Support:

  • Manage the CEO’s calendar, meetings, and travel arrangements.
  • Coordinate communication across internal teams and external partners on behalf of the CEO.
  • Draft, review, and respond to emails and correspondence as needed.
  • Prepare agendas, take meeting notes, and follow up on action items.
  • Support with CRM and contact management, including data organization and follow-ups.

Stakeholder Management:

  • Serve as a liaison between the CEO and internal/external stakeholders.
  • Support relationship management with key clients, partners, and investors.
  • Organize and prepare for board meetings and executive sessions.

Continuous Improvement & Technology:

  • Stay informed about relevant technology and productivity tools that enhance operational efficiency.
  • Drive adoption of tools and processes that improve team collaboration and execution.

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About The Company

Zipdev offers the opportunity to work remotely with clients based in the United States. Zipdev recruits and hires the best Developers, Designers, QA Testers, and Project Managers in Latin America. If you have been successful working remotely, work well with remote teams and understand the importance of communication, contact us right away.
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