ETIC, Procurement Senior Associate

Roles and Responsibilities:

P2P processing:

• Managing the procurement process from requisition to delivery, ensuring timely and accurate delivery of goods and services

• Collaborate with internal stakeholders to identify and meet procurement needs and objectives.

• Receive and process business purchase requisitions (PR)

• Conduct due diligence on the PR

• Understand business requirements indicated in the PR

• Ensure appropriate and complete item inputting in the PR

• Prepare Purchase order (PO) and share with suppliers

• Ensure full adherence to procurement policy throughout the process

Sourcing:

• Develop and implement sourcing strategies to optimize cost savings and efficiency

• Identify and evaluate suppliers and vendors capable of providing required goods and services

• Initiate and manage RFXs (Bid management)

• Manage spot buying of low value PRs

• Oversee bidders’ inquiries resolution 

• Solicit and analyze submitted proposals

• Negotiate commercials with suppliers, including terms, pricing, and service level agreements.

• Identify goods/services with recurring purchases for developing framework agreements/catalogs

• Adhere to bidding rules and prepare bid summary for evaluation and supplier selection

Supplier Relationship Management:

• Maintain strong vendors’ relationship

• Follow up with supplier on Order Confirmation (OC)

• Coordinate the logistics of procured goods/services

• Monitor supplier performance and compliance with contract

• Resolve supplier issues / disputes as needed

• Develop supplier improvement plans and monitor its implementation

Reporting:

• Maintain organized records of procurement activities, contracts, purchase orders, bidding documents

• Monitor open POs and GR/IR

• Achieve indicated SLAs such as Turn-Around times, compliance, etc

Expected Skills: